Placement and Certification Coordinator Job Ponca City area,Oklahoma USA,Social Work

Placement and Certification Coordinator

Location:

Marland's Place:
Foster Family Services, Ponca City, OK. This is not a remote position. Applicants must be available Sunday through Thursday 8a-4p with occasional Saturday and weekday evening availability. This position will close 05/08/2026.

The duty of the Placement and Certification Coordinator is to coordinate and arrange placements for children coming from DHS to a Marland’s Place supported home as well as recruit potential foster families to Marland’s Place and walk through their pre‑certification journey.

Qualifications

21 years of age
Bachelor’s degree preferred
A valid driver's license
The ability to pass pre‑employment screenings

Placement Responsibilities

Review placement referrals to assess child’s unique needs, and to ensure the referrals accurately reflect the presenting issues of the child(ren).

Maintain an in-depth knowledge of current foster homes, available resources, the child welfare system, and the ability to match a child’s unique needs to the best family available.

Send emails to DHS regarding on‑hold families and changing family preferences that directly relates to the vacancy list and having families ready to take children.

Determine appropriate available placement options.

Contact Family Specialists to discuss the child’s needs and possible placement options.

Participate in daily/weekly placement phone calls with DHS.

Keep Director of Family Services informed of any possible or pending placements.

Respond in a timely manner to all emails and phone calls from the DHS placement unit during business hours.

Participate in rotating on‑call schedule for after‑hours emergencies and placements.

Keep a weekly shared log of all available placement openings.

Facilitate and oversee ongoing file reviews and assist Director with file compliance, including file reviews prior to approval of new homes and at time of reassessment.

Facilitate quarterly file reviews, assisting Director with licensing and contract audits.

Assist in auditing files prior to families being approved for foster care.

Special projects as assigned by the Director of Family Services.

Certification Responsibilities

Collaborate with Foster Care team in foster parent recruitment.

Represent Marland’s Place at booths, speaking events, and internal meetings as requested by the Director/CEO.

Initiate the process with foster parents (e.g. application completion, DPS, and background checks).

Generate a profile for new applicants in Extended Reach.

Gather certification documents; scan and upload certification documents into Extended Reach.

Maintain all inquiry and applicant files.

Participate with Development team members and subcommittee on events that have foster parent recruitment aspects.

Provide ongoing public awareness and recruitment campaigns.

Develop an annual recruitment plan.

Conduct pre‑service training and orientation for prospective foster families.

Work closely with the local DHS in recruitment efforts and maintain a cooperative working relationship with all child welfare agencies.

Provide timely follow‑up with all foster care inquiries in the division.

Perform administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings.

Back up Family Specialists as needed to cover time off.

Other Responsibilities

Participate in trainings and events.
Back up office in general duties as needed such as answering phones, watching the front desk and sorting donations.
All other duties as assigned.

Language / Communication / Interpersonal Skills

Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email).
Strong interpersonal and communication skills; including ability to maintain effective relationships with the Board of Directors, chamber members and staff; effectively collaborate with business leaders of the community, as well as with government representatives, civic leaders and members of the public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions,…