Placement and Certification Coordinator

This position is for a Placement and Certification Coordinator at Marland's Place:
Foster Family Services in Ponca City, OK. This is not a remote position. Applicants must be available Sunday through Thursday 8a-4p with occasional Saturday and weekday evening availability. This position will close 05/08/2026. The duty of the Placement and Certification Coordinator is to coordinate and arrange placements for children coming from DHS to a Marland's Place supported home as well as recruit potential foster families to Marland's Place and walk through through their pre-certification journey.

Qualifications The Placement and Certification Coordinator must have the following qualifications:
* 21 years of age; and
* Bachelor's degree preferred;
* A valid driver's license; and
* The ability to pass pre-employment screenings. Placement Responsibilities
* Review placement referrals to assess child's unique needs, and to ensure the referrals accurately reflect the presenting issues of the child(ren).
* Maintain an in-depth knowledge of current foster homes, available resources, the child welfare system, and the ability to match a child's unique needs to the best family available.
* Send emails to DHS regarding on hold families and changing family preferences that directly relates to the vacancy list and having families ready to take children.
* Determine appropriate available placement options.
* Contact Family Specialists to discuss the child's needs and possible placement options.
* Participate in daily/weekly placement phone calls with DHS.
* Keep Director of Family Services informed of any possible or pending placements.
* Respond in a timely manner to all emails and phone calls from the DHS placement unit during business hours.
* Participate in rotating on-call schedule for after hours emergencies and placements.
* Keep a weekly shared log of all available placement openings.
* Facilitate and oversee ongoing file reviews and assist Director with file compliance, including, file reviews prior to approval of new homes and at time of reassessment.
* Facilitate quarterly file reviews, assisting Director with licensing and contract audits.
* Assist in auditing files prior to families being approved for foster care.
* Special projects as assigned by the Director of Family Services. Certification Responsibilities:
* Collaborate with Foster Care team in foster parent recruitment.
* Represent Marland's Place at booths, speaking events, and internal meetings as requested by the Director/CEO.
* Initiate the process with foster parents (e.g. application completion, DPS, and background checks).
* Generate a profile for new applicants in Extended Reach.
* Gather certification documents; scan and upload certification documents into Extended Reach.
* Maintain all inquiry and applicant files.
* Participate with Development team members and subcommittee on events that have foster parent recruitment aspects.
* Provide ongoing public awareness and recruitment campaigns.
* Development of an annual recruitment plan.
* Conduct pre-service training and orientation for prospective foster families.
* Work closely with the local DHS in recruitment efforts and maintain a cooperative working relationship with all child welfare agencies.
* Provide timely follow-up with all foster care inquiries in the division.
* Performs administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings.
* Back up Family Specialists as needed to cover time off.

Other Responsibilities:

* Participate in trainings and events.
* Back up office in general duties as needed such as answering phones, watching the front desk and sorting donations.
* All others duties as assigned. Language/Communication/Interpersonal

Skills:

*

Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email).
* Strong interpersonal and communication skills; including ability to maintain effective relationships with the Board of Directors, chamber members and staff;…