Administrative Receptionist

Overview & Responsibilities

Republic Finance is seeking an Administrative Receptionist to join our growing Centralized Operations department in Ponchatoula, LA. At Republic Finance, we are building a leading consumer lending company that has been in business for over 70 years, serving more than 250 communities across the United States. We specialize in providing flexible lending solutions and outstanding customer service and are transforming into a modern, fast‑growing business.

The Administrative Receptionist will provide support to the Centralized Operations and Collections leadership team, performing a wide variety of duties to maintain organization throughout the department. You will work with operations, compliance, audit, legal, bankruptcy, and other key partners, both internal and external to the organization. As a key member of the Centralized Operations team, you have an opportunity to grow professionally in this role.

Job responsibilities are as follows:

• Answer the phone and route calls to the correct employee or take a message.
• Greet visitors and help them locate where they need to go within the facility.
• Organize and assist in maintaining office common areas.
• Sort and distribute mail and packages.
• Assist multiple departments with mailing documents.
• Maintain and order inventory for the office.
• Review, code, and submit office invoices for payments.
• Organize and maintain office contact information.
• Collect and organize filing of all checks and monthly reports printed in the office.
• Data entry of all potential new addresses (from returned mail) into mail file (Excel spreadsheet) and into ABS memo pad.
• Organize and maintain Pitney Bowes postage meter.
• Coordinate and schedule conference calls, meetings, and events for the department with regular interaction with key leaders inside and outside Republic Finance.
• Maintain licensing and insurance certifications for the office.
• Manage office employee engagement, including planning and executing events and recognition.
• Expense management for senior leaders and engagement committee.
• Point of contact for facilities.
• Assist with special assignments and projects, completing/coordination of ad‑hoc projects.
• Provide general administrative support to all employees.

• High school diploma or equivalent.
• 3+ years of experience as an Administrative Assistant or equivalent.
• Familiarity with Windows and MS Office products, especially Outlook, Word, PowerPoint, and Excel.
• Strong time‑management skills.
• Professional demeanor and strong communication skills.
• Excellent organization and ability to set priorities, handle multiple tasks, and meet critical deadlines with a high degree of attention to detail.
• Critical thinking and problem‑solving skills.
• High level of creativity and flexibility to improve existing programs and develop new ones.
• Desire to work in a positive, results‑driven, and collaborative work environment.

We offer a competitive compensation and benefits package including:

• Health, Dental, & Vision Insurance
• 15 days of Paid Time Off (PTO) to start + 1 additional personal holiday
• 401k + employer match
• Company‑provided Life Insurance & Long Term Disability
• Employee Assistance Program – confidential mental health support

Additional benefits with Republic Finance include:

• Access to Linked In Learning's library of 10,000+ professional development courses
• Employee of the Month Program
• Philanthropic support for multiple charities, including an annual drive for St. Jude Children's Research Hospital
• Regular drawings for sports tickets
• Professional offices with a friendly team environment

Republic Finance, LLC is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, color, religion, national origin, age, disability or veteran status in employment opportunities and benefits. Republic Finance, LLC maintains a Drug‑Free Workplace. IND
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