Administrative Assistant - Part Time - Afternoon

Location

Pontiac, IL

264

1

The Office Assistant I is responsible for answering incoming phone calls on a multi-line phone system, greeting visitors and directing them to appropriate personnel. This role will also perform clerical duties such as filing, typing, and data entry.

10:00 - 4:30 M-F

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet visitors to the agency and direct them in a timely manner to the appropriate personnel, ensuring that all visitors sign into the Visitor’s Registry Log & issuing Visitor Badges.
• Monitor Consumer sign‑in/out registry log for any consumers being brought in or checked out by parent/guardian or staff from other agencies.
• General filing of Accounts Payable/Receivable for Chief Financial Officer on a weekly basis.
• General typing of memos, letters, forms and general information as needed.
• Collect and record rent payments for Prairie Horizons residents on a monthly basis and process receipts for residents.
• Process incoming mail, date stamp and disperse to appropriate staff mailboxes.
• Record any checks from the incoming mail in the “Checks Received Log” and submit to the Human Resources Coordinator for deposit.
• Process outgoing mail on postage machine and give to postman daily.
• Prepare Purchase orders and distribute as needed using MAS
  90.
• Assist clients with purchasing SHOWBUS passes.
• Perform other related duties as assigned.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk or hear. The employee is frequently required to walk and use hands. The employee is occasionally required to stand, sit, reach with hands and arms, and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

• High school diploma with a minimum of 3 years’ experience of proven success performing most of the duties outlined above will be accepted.
• Must possess strong customer service skills.
• Ability to process a high volume of work.
• Strong administrative, organizational, and customer service skills.
• Solid communication and interpersonal skills.
• Ability to process computer data and format/generate reports.
• Mathematical knowledge to include basic addition, subtraction, division, multiplication, and computing averages.

This position is a part‑time, hourly, non‑exempt position (20 hours), Monday through Friday. This individual reports directly to the Director of Administrative Services/CFO.

Futures Unlimited, Inc. is an equal‑opportunity provider and employer and does not discriminate on the basis of race, religion, sex, age, national origin, ancestry, marital status, disability, sexual orientation, gender identity, order of protection status, hairstyle, military status or unfavorable military discharge. Futures Unlimited, Inc. does not discriminate in admission, access to, treatment or employment in programs or activities on the basis of a handicap in violation of section 504 of the Rehabilitation Act.

Futures Unlimited, Inc. is committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

The Illinois Health Care Worker Background Check and Agency Policies Act requires that Futures Unlimited, Inc. conduct Criminal Background Checks on all staff. Persons convicted of certain felonies (specified in the Act) are prohibited from being employed in a Direct Care position unless a waiver is granted by the Illinois Department of Human Services. Staff will be checked for any substantial findings of abuse or neglect through the Illinois Department of Public Health Nurse Aid Registry before hire.

It is also required that staff take a Pre‑Employment Drug Test. Employment is contingent on the results of the Criminal Background Check and the Nurse Aid Registry. Employment will not be offered if the results of the Drug Test are positive. Some positions may also require a Physical Function test.