Administrative Assistant - Part Time - Afternoon

Office Assistant I

The Office Assistant I is responsible for answering incoming phone calls on a multi-line phone system, greeting visitors and directing them to appropriate personnel. This role will also perform clerical duties such as filing, typing, and data entry.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities:

• Greet visitors to the agency and direct them in a timely manner to the appropriate personnel, ensuring that all visitors sign into the Visitor's Registry Log & issuing Visitor Badges.
• Monitor Consumer sign-in/out registry log for any consumers being brought in or checked out by parent/guardian or staff from other agencies.
• General filing of Accounts Payable/Receivable for Chief Financial Officer on a weekly basis
• General typing of memos, letters, forms and general information as needed
• Collect and record rent payments for Prairie Horizons residents on a monthly basis and process receipts for residents
• Process incoming mail, date stamp and disperse to appropriate staff mailboxes
• Record any checks from the incoming mail in the "Checks Received Log" and submit to the Human Resources Coordinator for deposit
• Process out-going mail on postage machine and give to postman daily
• Prepare Purchase orders and distribute as needed using MAS
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• Assist clients with purchasing SHOWBUS passes
• Perform other related duties as assigned

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk and use hands.

The employee is occasionally required to stand; sit; reach with hands and arms and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Qualifications:

• High school diploma with a minimum 3 years' experience of proven success performing most of the duties outlined above will be accepted.
• Must possess strong customer service skills
• Ability to process a high volume of work.
• Strong administrative, organizational, and customer service skills.
• Solid communication and interpersonal skills
• Ability to process computer data and format/generate reports.
• Mathematical knowledge to include basic addition, subtraction, division, multiplication, and computing averages.

This position is a part-time, hourly, non-exempt position (20 hours), Monday through Friday. This individual reports directly to the Director of Administrative Services/CFO.

Benefits:
Vacation, Sick time, Holidays, 401(k)