Administrative Assistant

Administrative Assistant

Pooler, GA

We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced environment, allowing the EA to focus on strategic priorities. The ideal candidate is detail-oriented, professional, and able to work under pressure with short deadlines.

• Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance
• Prepare coffee and stock conference rooms according to visitor forms to ensure an excellent customer experience
• Order, set up, and serve catered lunches for meetings as requested
• Plan and coordinate meetings, including preparing agendas, reserving rooms, and setting up facilities
• Ensure meeting spaces are fully prepared and ready for use
• Draft and compose professional emails, memos, and internal communications
• Respond to general inquiries and route requests to the appropriate department or individual
• Organize and maintain physical and digital filing systems for easy retrieval
• Greet and welcome scheduled visitors and direct them appropriately
• Arrange and manage travel schedules and reservations as needed
• Provide administrative support to other departments as time permits
• Perform additional duties as assigned to support overall office operations

• Adhere to all company safety policies and promptly report unsafe conditions
• Participate in team initiatives to support departmental and company goals
• Foster a positive, collaborative, and professional work environment
• Communicate clearly and effectively with employees at all levels
• Maintain confidentiality and safeguard sensitive information
• Uphold the highest standards of honesty, integrity, and professionalism

• Knowledge of general office procedures, including filing, scheduling, and correspondence
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Customer service–oriented mindset with professionalism in all interactions
• Experience coordinating travel arrangements and itineraries
• Ability to troubleshoot minor issues and work independently
• Comfortable using office equipment (printers, scanners, video conferencing tools)
• Team-oriented, flexible, and adaptable to changing priorities

• High School Diploma or equivalent (required)
• Post-secondary education preferred, such as an associate degree or coursework in business administration, office management, or a related field