Executive Assistant

The Executive Assistant to the CEO is a key role responsible for providing high-level support to the CEO. This position demands exceptional organizational skills, keen attention to detail, and a solid understanding of the logistics industry to ensure seamless daily operations and effective communication across all levels of the company.

• Calendar Management:
  Efficiently manage the CEO’s calendar, scheduling appointments, meetings, and travel to optimize time and productivity.
• Communication Liaison:
  Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO.
• Meeting Coordination:
  Prepare agendas and ensure follow‑up on action items from meetings. Ensure the CEO is well‑prepared for all engagements.
• Project Support:
  Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed.
• Data Management:
  Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access.
• Travel Arrangements:
  Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required.
• Financial Administration:
  Manage invoice and expense reporting.
• Board Liaison:
  Prepare board materials and serve as the primary liaison with board members, coordinating meetings, distributing pre‑reads, and tracking follow‑ups.

Experience:

Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector.

• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to prioritize tasks and manage multiple responsibilities in a fast‑paced environment.
• Comfort using AI tools (e.g., ChatGPT, Claude, Copilot) to draft correspondence, summarize materials, and streamline workflows.

• Proactive and detail‑oriented with a strong sense of initiative.
• Ability to work independently and collaboratively within a team.
• Adaptable and capable of handling sensitive information with discretion.