Registrar Service Specialist

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Registrar Service Specialist position today!

As a Registrar Service Specialist at Galen College of Nursing, you will provide consistent, friendly support to students, faculty, and staff; assist with the maintenance of academic records; enforce policies and follow established procedures of the college; and ensure the confidentiality and accuracy of student records.

• Provide quality student service, demonstrating the college’s commitment to equitable treatment in registration and academic records.
• Verify that students meet all enrollment and admission requirements, including background checks and admission test thresholds.
• Process readmission students and provide timely notifications of status changes (probation, dismissal, etc.).
• Assist with initial student intake, transfer credit agreements, prerequisite verification, waitlist processing, and repeat registration.
• Assist students with scheduling, add/drop, uniform ordering, and clinical compliance documentation.
• Meet with students routinely to discuss attendance, performance, and program progression; document interactions in Ellucian Colleague.
• Support Academic Leadership by preparing reports and analyses on enrollment, attendance, grades, and other registration data.
• Coordinate with Student Success personnel to ensure students receive necessary support and resources.
• Ensure compliance with institutional policies, procedures, and the Student Catalog, Faculty Handbook, and College policy manual.
• Track and report on student interactions, placement, and participation in campus activities such as orientation, open houses, and graduations.
• Participate in all campus activities that directly interface with students, attending a minimum of three graduations per year.

• Education:
  
  Current pursuit of an Associate degree preferred.
• Experience:
  
  Two years’ experience in a college or academic setting preferred.
• Knowledge, Skills and Abilities:
  
  Familiarity with current student systems (Ellucian Colleague, Canvas, Unitime, Verified Credentials); understanding of college catalog, policies, procedures; knowledge of state licensure requirements; strong communication and interpersonal skills; ability to work cooperatively with colleagues and students; ability to work under pressure and meet deadlines in a fast-paced environment; proficiency in personal computer use and office equipment.
• Physical Requirements:
  
  Ability to walk, stand, sit for long periods; ability to speak clearly and effectively; normal motor skills and eye-hand coordination.
• Degree of Supervision:
  Moderate supervision.

• Comprehensive medical, dental, and vision coverage, including prescription, behavioral health, telemedicine, and medical transportation.
• Additional options for dental, vision, life, disability, flexible spending accounts, supplemental health, auto, home, identity theft protection, legal counseling, long-term care, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well‑being.
• 401(k) plan with 100% match on 3%–9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support benefits via Progyny and adoption assistance.
• Referral services, event planning, and home repair assistance.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, scholarship).
• Colleague recognition program.
• Paid time off, paid family leave, long‑ and short‑term disability coverage, and leaves of absence.

Note:

Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values:
Inclusivity, Character, Accountability, Respect, Excellence.