High School Secretary; School Term

School Secretary (School Term)

Reports To:

Principals and Counselors

Job Goal:
To operate the school office in a friendly, systematic, orderly, business-like manner.

Performance Responsibilities:

• Adhere to all local, state, and federal regulations.
• Adhere to all rules and regulations set forth by the Poplar Bluff Board of Education.
• Under the direct supervision of the building principals and the counselors.
• Typing skills are required.
• Keep an accurate set of books of the school's activity fund, indicating all receipts and expenditures.
• Operate all office equipment.
• Meet the public in a friendly, courteous manner.
• Literate in the operation of computers.

Job Duties and Responsibilities:

• Responsible for official correspondence of the school.
• Transcribe student records to the permanent record.
• Keep an accurate file of correspondence, inventories, and school records.
• Train and supervise office assistants.
• Work closely with counselors to secure schedule changes.
• Maintain permanent records on all students.
• Preparation of transcripts for students entering college at semester and end of year.
• Help assistant principals with discipline and attendance correspondence.
• Type correspondence and file.
• Greet visitors.
• Assist teachers in numerous ways.
• Assist principals in contacting absentees.
• Answer incoming phone calls.
• Make appointments for principal.
• Make appointments for assistant principal.
• Give messages to students.
• Give messages to teachers and other personnel.
• Act as school treasurer, accounting for all funds pertaining to the school and students, under the supervision of the principals.
• Conduct the business of the office when the principal is supervising teaching personnel.
• Greeting parents
• Greeting salesmen and solicitors
• Make requests to the Central Office or warehouse for teaching and maintenance supplies.
• Call maintenance office for needed repairs.
• Prepare transcripts of students on the active roll who transfer to other schools and send for transcripts of new students.
• Prepare monthly and yearly attendance reports.
• See that classified personnel time sheets are sent to business office.
• Prepare purchase orders and requisitions when required.
• File and keep all student records current and accurate.
• Keep accurate and up-to-date schedules on all students and drops.
• Keep accurate list of absent students.
• Assist in making annual reports for North Central Association, if required.
• Accept and record all sales, receipts, and deposits in bank.
• Check on students who become ill when nurse is not available and call their parents for permission for students to leave and return home.
• File claims for school insurance.
• Responsible for checking in all items received, delivering to teachers and notifying central office to pay purchase orders.
• Maintain an accurate file of all business matters pertaining to the office.
• Be responsible for any other duties assigned by principals or assistant principals.

Essential Functions of the Job:

• Must be able to lift and carry boxes of paper or equipment that can weigh approximately 20 pounds.
• Must be able to climb and work from ladders, step stools, and climb stairs.
• Must have dexterous use of both hands so as to be able to operate computers, typewriters, and other related office equipment.
• Must be able to communicate clearly with teachers, students, administrators, other staff members, and the public both orally and written communication.
• Must be able to read and understand written orders and instructions.
• Must be able to understand and follow-up on oral and telephone delivered orders and instructions to perform the various tasks assigned.