Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator performs a wide variety of complex, confidential, and responsible administrative, analytical, and program coordination duties in support of the Sheriff's Office command staff. Reporting to the Undersheriff, the position provides executive-level administrative support while coordinating community-oriented policing initiatives, crime prevention programs, volunteer services, community outreach, and special projects that enhance public safety and strengthen community partnerships. The Administrative Coordinator administers specialized law enforcement software systems, maintains confidential personnel, training, and investigative records, ensures records retention compliance, and prepares statistical reports, analyses, and other documents to support operational planning and decision-making.

Serving as a primary point of contact for the Sheriff's Office, the Administrative Coordinator represents the department through professional interactions with the public, elected officials, criminal justice agencies, community organizations, and other stakeholders. The position organizes meetings and public events, coordinates volunteers and advisory groups, supports the Sheriff's Office accreditation process, and assists with public information, crime prevention, and community engagement efforts.

The incumbent exercises considerable independent judgment and discretion in handling sensitive information, interpreting policies and regulations, resolving administrative issues, managing multiple priorities, and ensuring efficient office operations while maintaining the highest standards of professionalism, confidentiality, and customer service.

Typical duties include performing a wide variety of complex, responsible, and confidential duties for management staff; relieving management staff of administrative work include providing suggestions and feedback in resolving operational and administrative issues; serving as the primary point of contact for the Sheriff's Office by answering the main office telephone, monitoring administrative email accounts, greeting visitors, evaluating requests for assistance, and determining the appropriate response or referral while providing professional, courteous, and knowledgeable customer service;

independently assessing inquiries from the public, employees, elected officials, criminal justice agencies, and other governmental entities, exercising sound judgment in resolving issues or routing matters to the appropriate division or personnel; representing the Sheriff's Office through professional written, verbal, and in-person communications that promote public confidence and positive community relations; developing, promoting, organizing and coordinating volunteer projects and programs as assigned;

organizing special projects and events; attending and making public presentations to solicit and promote volunteer projects and programs; training and supervising volunteers, managing volunteer coordinators and certifying hours using Volunteer Management System; providing quarterly reports of work activity; establishing programs and enlisting individuals to work them; representing the County, its employees and Volunteers in a positive manner; organizing lunches and special award presentations for employees or volunteer groups;

carrying out background checks and screening for Sheriff's Office Volunteers; attending and coordinating Sheriff's Office meetings, community events, ceremonies, trainings, and emergency operations that may occur during evenings, weekends, or holidays; serving as spokesperson and support staff for community-based prevention programs; organizing, scheduling, taking minutes and conducting meetings with boards, task forces and committees on various issues; coordinating activities with citizen advisory boards, state agencies, and other community groups;

serving as a resource person to respond to inquiries from other departments, agencies and public and provide information within scope of knowledge or refer to appropriate source; developing awareness of legislation as it impacts programs; attending and participating in various meetings, conferences and workshops, and relate the County's positions and/or policy as appropriate; initiating and assisting management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics related to programs administered by the position or by management staff;

participating in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; directing and participating in the maintenance of a calendar of activities, meetings and various events for the Sheriff; coordinating activities with other County departments, criminal justice entities, the public and outside agencies; directing and participating in coordinating and processing management staff travel arrangements;

screening incoming…