Business Administrative Assistant

Position

POSITION: BUSINESS ADMINISTRATIVE ASSISTANT

DEPARTMENT: PORT ANGELES CORPS

SUPERVISOR: CORPS OFFICERS

STATUS: REGULAR FULL-TIME; NON-EXEMPT

SCHEDULE: Monday, Wednesday, Friday 7:45am - 2:45pm;
Tuesday and Thursday 7:45am - 4:15pm

Join a team dedicated to providing compassionate service and sustainable opportunities for people in need in the local community.

• Administration: Responsible for the day-to-day operation of Port Angeles Corps if Officers are unavailable; open/close the building as required; answer and/or respond to office calls and direct to appropriate staff; greet clients; daily scheduling for showers; check in for meals and input to computer; maintain current and accurate computer files and statistical data; maintain lobby area; assist with AP/AR requirements and banking/deposits;
  
  supervise Feeding Program and Hope Market staff as needed; recruit volunteers; record, disburse and report in-kind donations; act as Safety Coordinator and lead safety meetings; assist Corps Officers as needed.
• Seasonal Responsibilities: Assist with seasonal assistance signups, volunteer coordination, toy/food sorting and distribution; assist donor relations for the angel tree program; coordinate kettles scheduling and deliveries during the Christmas season; perform seasonal data entry.
• Driving: Maintain vehicle maintenance records; drive for meetings and bank deposits; maintain driving records per Salvation Army requirements.
• Kitchen / Hope Market: Coordinate food ordering with kitchen staff and Officers; manage volunteers and registrations; assist with food distribution on Hope Market days; maintain records of donated food; assist with correspondence, phone calls, calendars, and meetings; maintain Child Safety database; support various programs and events; assist in inventories for TEFAP/EFAP.
• Building Maintenance: Oversee cleanliness and maintenance of buildings and grounds; manage office area upkeep; coordinate outside vendors for repairs.

• Must be able to work with minimal supervision and handle a variety of assignments; maintain confidentiality.
• Strong written and verbal English communication.
• Proficient with computer programs (Microsoft Office Suite) and basic office software; ability to work with multiple supervisors.
• Good judgment, professional appearance, and an understanding of The Salvation Army’s purpose and goals.
• Valid WA driver’s license with clean DMV record and ability to meet fleet safety guidelines.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist; lift up to 50 lbs; operate a computer and basic office equipment; absorb and process information.
• Ability to use basic warehouse equipment such as dollies and pallet jacks.

Qualified individuals must be able to perform the essential duties of the position with or without accommodations. The Salvation Army will consider reasonable accommodations to meet physical requirements.

Equal Employment Opportunity Employer. Minorities/Women/Veterans/Individuals with Disabilities.

• Generous benefits package for full-time positions, including paid holidays, vacation, sick time, and medical, vision, and dental insurance.
• Health Insurance: Employee-only coverage with various plan options; optional family coverage; voluntary plans available.
• Retirement Plans: Employer-funded pension plan and voluntary 403(b) options.
• Paid Leave: Parental leave, sick leave, vacation, and paid holidays as described for full-time positions.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.