Fiscal Specialist IV Collections

Fiscal Specialist IV Collections

The Fiscal Specialist IV Collections position performs advanced financial, accounting, and fiscal support functions that are critical to the operations of the Treasurer's Office, Clallam County, and its taxing districts. This position is responsible for ensuring the accuracy and integrity of financial transactions, processing and reconciling accounting records, supporting tax collection and enforcement activities, and preparing complex financial, legal, and property-related documents in compliance with applicable laws, regulations, and County policies.

Working independently and exercising sound judgment, the Fiscal Specialist IV Collections position researches and resolves complex financial and property issues, interprets policies and regulations, responds to public records requests, and assists with tax foreclosure, tax title, and collection processes. The position also provides backup support for cashier operations, including daily cash balancing, payment processing, banking transactions, and fund distributions, while assisting the Fiscal Specialist IV and Accountant positions as needed to ensure continuity of operations.

Success in this role requires strong analytical skills, attention to detail, confidentiality, and the ability to communicate effectively with coworkers, government agencies, and the public.

Typical Duties

• Determine accounting inconsistencies or errors; prepare corrections and verify accuracy of accounting reconciliations.
• Perform financial or other fiscal numerical work utilizing the application of accepted bookkeeping or basic accounting methods and applications.
• Research and summarize specialized or technical information from varied sources; select the most appropriate material; use spreadsheets and customized database applications; and verify and reconcile data discrepancies.
• Interpret established policies, procedures, codes and regulations for internal and external customers over the telephone, in writing and in person; handle sensitive, confidential and potentially volatile situations.
• Provide financial, accounting and fiscal training to coworkers as assigned.
• Write and review complex legal documents.
• Process incoming mail and documents that may require attaching related correspondence or information before forwarding; select mail to handle personally where response requires specialized knowledge of the assigned function; identify priority and time-sensitive matters; and maintain security and confidentiality.
• Organize work, establish work methods, monitor workloads, recommend changes to procedures to enhance accuracy and office efficiency.
• Process Real Estate Excise Tax transactions, accurately posting property tax payments, processing returned mail and address changes.
• Performing complex collection operations including detailed research and notation, preparing pre-distraint legal actions, conducting inventory/on-site visits, hosting/co-hosting distraint sales and preparing treasurer's tax deeds and excise.
• Provide highly complex tax foreclosure support including research, drafting legal notices and documents, drafting public notices, reviewing and interpreting legal documents and property legal descriptions, maintaining detailed client records.
• Performing complex review and research of tax title properties, obtain legislative authority, host sales, prepare deeds and excise for all transactions and allocate PILT (payment in lieu of taxes) for each property sold.
• Preparing intricate and accurate advance tax request and senior proration removal request.
• Researching and fulfilling public records requests in accordance with the PRA (public records act).

Cashier Support:

• Provide support to the Cashier position by backing up daily duties or filling in as needed.
• Importing banking files and disbursing them to districts.
• Process incoming receipts for fund distributions and entering them accurately into our financial reporting system.
• Processing all online payments.
• Balancing all department accounts daily.
• Notify and process NSF payments with records.
• Maintain adequate cash on hand for exchange as needed.
• Initiating repeat wire and manual wire transfers over the phone and by using banking software.
• Updating investment worksheets
• With other Cashier regular daily duties

Education, Training, & Experience

Requires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description. Education
• Associate's degree in Accounting, Finance, Business Administration, or a closely related field.
• In lieu of the Associate's degree, an additional two (2) years of directly related accounting, financial, legal, banking or title company experience may substitute.
• Coursework in governmental accounting, or public sector finance is highly desirable. Experience Three (3) years of progressively responsible experience in collections, banking, title services, governmental finance, legal document…