District Administrator, Administrative​/Clerical

HPC Industrial, powered by Clean Harbors is looking for a District Administrator to join their safety‑conscious team at a customer‑specific site. The District Admin – Industrial Services will handle daily payroll reconciliation, vendor purchase order management, billing/invoicing, and monthly financial closeout for assigned branch(es). The District Administrator also provides general administrative support to management and improves the overall quality of back‑office operations.

The position requires daily site reporting (Monday‑Friday) in Port Arthur, Texas; remote or hybrid work is not an option.

• Health and safety is our number one priority and we live it 3‑6‑5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full‑time employment
• Group 401(k) with company matching component
• Own part of Clean Harbors with our Employee Stock Purchase Plan (U.S. only)
• Generous paid time off, company‑paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development at all career stages

• Ensure health and safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Complete daily tasks related to the Quote‑to‑Cash process: worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application and collections.
• Handle daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time‑entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements).
• First point of contact to assist and support resolution of escalated issues for revenue (Quote‑to‑Cash) compliance needs (ex: credit & rebill, contract pricing, non‑con, IP, no‑show).
• Meet requirements of Key Performance Indicators (KPIs) of branch administration functions: DSO, accruals, vendor invoice, payroll, monthly close and other reconciliations. Support facility and customer initiatives and events as needed (large event, new large customer).
• Assist branches in the financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s).

• Bachelor’s degree in business, management, accounting or finance preferred; in lieu of a BS degree, 4+ years of combined industry and professional development will be accepted.
• 2‑5 years of business, invoicing, accounting or finance experience in a related industry and management experience preferred.
• Experience preparing and managing budgets, forecasts and financial reports.
• Experience working in TRAC, required.
• Microsoft Office proficiency, including advanced Excel, formulas and pivot tables; experience with Word, PowerPoint and Outlook + calendar management.
• Strong communication and problem‑solving skills.
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology, a plus.
• Ability to travel up to 30% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must possess a valid driver’s license and a valid U.S. passport; if not, ability to obtain one within 3 months of hire.

• Job Identification: 161448
• Category:
  Administrative
• Posting Date: 2026‑05‑27
• Job Schedule:
  
  Full time
• Regular or Temporary:
  Regular
• Job Function:
  Administrative
• Location:
  
  HWY # 73, PO Box 5618
• Pay Range: $15.63 – $41.54 hourly

Clean Harbors is an equal‑opportunity employer. Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Please contact  or 1‑844‑922‑5547 for accommodation requests. Clean Harbors is a Military & Veteran friendly company. Artificial Intelligence tools may be used in the recruitment process but are not a replacement for human decision making.