Administrative Assistant

Vacancy Overview

Administrative Assistant – Port Arthur, TX

Our client is seeking an Administrative Assistant to work within their facilities located in Port Arthur, TX, for an initial one-year assignment, with extensions. The Recruiting Coordinator manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions. This position will be at the Port Arthur LNG Site location in Sabine Pass.

• Assists in compiling data for reports, ensuring accuracy and timely submission
• Formats and proofreads reports for grammatical and typographical errors
• Relays communications (phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors
• Maintains and organizes physical and electronic records
• Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete
• Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations
• Assists in the setup and preparation of meeting rooms; distributes meeting agendas and takes notes during meetings
• Performs other duties as assigned

• Administrative Support – Providing assistance to the department in fulfilling its administrative responsibilities
• Data Entry – Entering data into a computerized database or spreadsheet
• Record Keeping and Documentation – Creating, distributing, using, maintaining and disposition of recorded information
• Call Management – Handling incoming calls via established processes and systems
• Word Processing – Creating and editing documents on a computer
• Guest Service Management – Coordinating all aspects of a guest's experience, from reservations to check‑in and special requests
• Schedule Management – Developing and controlling schedules for time and resources for project completion
• Report Drafting – Writing policies, reports, manuals, and memos; organizing and presenting information accurately and concisely
• Event Planning – Organizing all activities surrounding an event
• Research – Investigating and studying materials and sources to establish facts and reach new conclusions

• High school diploma or equivalent
• 3+ years of related experience

Other:

Candidates must be located within a commutable distance to Port Arthur. Candidates must have authorization to work in the U.S. without sponsorship.