Assistant Secretary; Port Arthur, TX

Assistant City Secretary (Port Arthur, TX)

SALARY: $39.93 - $58.76, Salaried (DOE & Q) EXEMPT
OPENING DATE: 07/02/2026
CLOSING DATE: 07/09/2026

Job Summary

Assistant Secretary to the Mayor and the City Council;
Supervisor of Official Records if the City Council, Assistant Records Management Officer of the City;
Assistant Administrator of Municipal Elections;
Assistant Municipal Court Coordinator of clerical functions.

Supervision

Receives policy direction from City Secretary/City Council. Exercises direct and indirect supervision over clerical staff.

Essential Duties and Responsibilities

• Act in absence of City Secretary.
• Assist in planning, coordinating and conducting all Municipal Elections in accordance with the laws of the State of Texas.
• Maintain files of official City documents; research topics and obtain copies of official records; provide factual information related to City Council action.
• Compile Ordinances and Resolutions for codification.
• Assist in records management program, planning, formulating and prescribing records disposition policies, systems, standards and procedures to protect the safety and security of municipal records.
• Assist in establishing and administering policies, procedures and guidelines for departmental operation.
• Assist in coordinating the preparation, implementation, administration and monitoring of the budget, annual report, budget estimates and operational reports of Mayor/Council, City Secretary, Municipal Court and Elections.
• Interface with citizens and departments to discuss and resolve complex issues.
• Receive and/or direct response to difficult and sensitive citizen complaints and requests for information.

Qualifications

Knowledge of:

• Applicable Federal, State, Municipal and Election laws and procedures.
• Records management.
• Business letter writing and report preparation.
• Principles of budget preparation and administration.
• Modern office principles and procedures.
• Principles of effective public relations.
• Principles of personnel, supervision, training and performance evaluation.

Ability to:

• Act in a professional manner.
• Maintain confidentiality in the performance of duties.
• Communicate effectively orally and in writing.
• Manage, supervise and evaluate personnel.
• Interpret and apply applicable Federal, State and local policies and procedures, laws and regulations.
• Establish and maintain effective working relationships.
• Maintain mental capacity to exercise sound judgement and rational thinking under stressful circumstances; evaluate various options and alternatives and choose an appropriate and reasonable course of action; prepare complex policies and recommendations; effectively supervise personnel; operate effectively in an economically and culturally diverse environment.
• Maintain effective audio-visual discrimination and perception for making observations, reading and writing, operating necessary and assigned equipment, communicating with others.

Experience and Training Guidelines

• Four years of experience in responsible clerical and office work.
• Equivalent to a Business Administration Degree or Secretarial Certification from an accredited college or university.
• Possession of or ability to obtain a State certified Notary Public License.

Department: City Secretary
Requisition Number: #26-065
Position Type: Full time

The City of Port Arthur is an Equal Employment Opportunity Employer (EEO/AA/V/F/RC/H).

Vacancy posted: 07/02/2026 – 07/09/2026