Facilities Senior Projects Coordinator

General Summary & Essential Responsibilities

How You Help Us Make a Difference:

The Senior Projects Coordinator is a driving force behind complex, high-visibility initiatives that shape County operations and positively impact the community. This role blends strategy with execution, calling for sharp judgment, strong relationship-building skills, and the ability to navigate fast-moving priorities with confidence and tact. As a trusted coordinator and problem-solver, the Senior Projects Coordinator keeps critical projects aligned, energized, and moving forward.

This position leads the planning, coordination, and oversight of both short- and long-term projects from concept to completion. The Senior Projects Coordinator brings order to complexity by organizing schedules, managing data requests, tracking assignments and deliverables, and coordinating meetings that keep teams focused and productive. Leveraging project management tools, this role actively monitors timelines, budgets, work hours, and expenditures-anticipating challenges and driving solutions before issues arise.

Communication is at the heart of this role. The Senior Projects Coordinator serves as a key connector among departments, leadership, clients, and external partners, delivering clear and timely updates while proactively identifying risks and removing obstacles. By fostering collaboration and transparency, this position ensures stakeholders stay informed, engaged, and aligned with project goals.

The role also demands a strong storytelling mindset-translating complex project activity into clear, compelling written reports, including annual, monthly, and special status updates. In addition, the Senior Projects Coordinator maintains organized records, prepares professional correspondence, and keeps databases accurate and current to support seamless project execution.

With a forward-thinking approach, the Senior Projects Coordinator researches feasibility, industry best practices, and emerging trends, offering smart, actionable recommendations that strengthen project outcomes. The position may represent the department in external meetings, confidently serving as a visible and knowledgeable ambassador for the County.

Above all, the Senior Projects Coordinator is committed to delivering outstanding service. Whether resolving issues, answering questions, or navigating sensitive concerns, this role approaches every interaction with professionalism, empathy, and a solutions-first mindset-making a real difference through well-executed projects that matter.

Min. Education, Licenses and Certifications

Education & Credentials that Power This Role

Education and Experience:

An equivalent combination of relevant training, education and experience:

* Associate's Degree

* Three (3) years of experience in the area of assignment.

Licenses and/or Certificates:

* Depending on assignment:

* Must maintain a valid driver's license.

* Depending on position assignment… if assigned to work within the Charlotte County Sheriff's Office/Justice Center/Jail additional background checks will be required:

* Criminal Justice Information Systems (CJIS).

* FALCON Integrated Criminal History System.

Knowledge,

Skills and Abilities

Your Purpose & Day-To-Day Journey:

The ideal candidate brings a strong working knowledge of departmental policies, plans, and procedures; modern office practices; and the operations of local government, including applicable County codes, ordinances, and federal, state, and local administrative regulations. This role requires proficiency with Microsoft Word, Excel, PowerPoint, and other job-related software, as well as familiarity with project management methodologies and tools. The Senior Projects Coordinator demonstrates excellent analytical and research capabilities, strong business writing skills, and polished verbal communication abilities, including public speaking.

Success in this position depends on the ability to prioritize and organize work effectively, meet deadlines, maintain accurate records and reports, and develop clear, persuasive proposals, reports, correspondence, and procedural documentation.

Equally important are strong interpersonal skills and sound judgment. The candidate must be able to interpret and apply policies, procedures, and established practices with discretion while using tact and resourcefulness to resolve new or complex challenges. This position requires the ability to work independently and collaboratively, establish and maintain effective working relationships with managers, service providers, employees, and the public, and provide internal and external guidance and customer assistance through all forms of communication.

Proficiency in the use of standard office equipment and computer systems for data entry, word processing, and related functions is essential, as is the ability to develop and deliver training materials for diverse audiences, operate a motor vehicle, and consistently represent the department with professionalism and…