Purchasing & Inventory Coordinator

Description

Purchasing & Inventory Coordinator

Reports to:

Director, Sourcing & Planning

Department:
Sourcing & Planning

Position Summary

The Purchasing & Inventory Coordinator supports the end‑to‑end purchasing lifecycle for assigned product lines, ensuring materials are ordered, received, and maintained accurately and on time. This role works closely with suppliers, internal operations, receiving teams, and Accounts Payable to maintain data integrity, resolve discrepancies, and optimize inventory levels. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment with multiple systems and stakeholders.

Key Responsibilities

+ Execute purchase order creation, updates, and maintenance across assigned product lines using the company's manufacturing ERP system (ePic).

+ Monitor open orders and work closely with suppliers to ensure on‑time delivery and resolve delays or issues proactively.

+ Collaborate with Receiving and Accounts Payable to research and resolve invoice discrepancies, quantity mismatches, and documentation issues.

+ Maintain accurate purchase order data, material records, lead times, pricing, and supplier information.

+ Process vendor return requests (RMAs) promptly and track closure to ensure credit or replacement.

+ Monitor inventory levels and stock positions to support production and customer demand while minimizing excess and obsolete inventory.

+ Prepare and analyze Excel reports to support purchasing decisions, inventory planning, and supplier performance tracking.

+ Communicate effectively with cross‑functional teams including Sourcing, Planning, Operations, and Finance.

+ Support continuous improvement initiatives related to purchasing processes, data accuracy, and inventory management.

Requirements

Required

Skills & Qualifications

+ 2-4 years of experience in purchasing, supply chain, inventory coordination, or related operations role.

+ Strong proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, data analysis).

+

Experience with any ERP or MRP system; experience with ePic is a plus but not required.

+ Strong attention to detail and commitment to data accuracy.

+ Ability to manage multiple priorities and deadlines in a dynamic environment.

+ Excellent communication and follow‑up skills with both internal teams and external suppliers.

+ Familiarity with Office 365 (Outlook, Teams, SharePoint, Excel, Word).

Preferred Qualifications

+ Experience in a manufacturing, consumer goods, or product‑based environment.

+ Understanding of basic supply chain concepts such as lead times, safety stock, and inventory turnover.

+ Problem‑solving mindset with the ability to investigate issues and drive resolution.

Work Environment

+ Hybrid schedule with regular on‑site presence at the Port Chester, NY office.

+ Collaboration with cross‑functional teams and external suppliers.

+ Fast‑paced environment with a strong emphasis on accuracy, communication, and timely execution.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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