Administrative​/Clerical Coordinator, Business Administration

Responsibilities External logistics

• Verify the shipping mode
• Coordinate third-party logistics
• Plan import controlling

• Coordinate pickups and deliveries
• Coordinate the fleet
• Ensure accurate receipt, movement, storage, handling, labelling, inspection, picking, checking, issuing and return of material and finished goods in the warehouse

• Review cycle count process generated from BAAN
• Follow up on blocked stock
• Review licensing, time management, equipment maintenance
• Conduct stock counts

• Implement policies and procedures
• Plan and coordinate activities for an administrative work group and determine daily priorities
• Lead Elena team in the implementation of administrative improvements
• Provide recommendations to management on improvement in processes

• Coordinate and consolidate the gathering of information for reporting
• Generate a draft report for department or area of technical expertise
• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Compile detailed reports and documents
• Monitor and control data integrity in all databases in area of responsibility.

• Communicate with internal stakeholders to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

• Provide and coordinate systematic and dependable support services
• Lead the provision of advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)

• 4+ years’ Forwarding and Clearing experience
• Minimum of a 2 Year Diploma in Import/ Export Management or similar
• Certificate/ Course in Customs Processes

• Import and Export Management
• Logistics Management

• Planning and Organising
• Meeting Deadlines
• Capturing Facts