Stock Administrator

Minimum Qualifications and Experience

• Matric
• +- 5 Years’ experience in an administration or bookkeeping role.
• Previous experience with reconciliations.
• Experience in a stock related function advantageous.
• Computer literate (Microsoft Office Suite).
• Syspro experience advantageous.

• Able to work independently and give feedback regularly.
• Excellent administrative skills.
• Detailed and accurate when carrying out daily tasks.
• Effective planning skills.
• Ability to follow instructions.
• E‑mail etiquette.

• Follow up on outstanding documents with cold stores.
• Effective communication with external cold stores and internal departments via e‑mail and telephone.
• Manage cold store and inter‑departmental queries with assistance from the relevant Financial Controller and Manager.
• Weekly cost changes for costing of inventory and ensuring that the cost is accurate and reasonable.
• Initial bi‑monthly balancing of cold store reports (resolve any discrepancies and report on reconciling items).
• Create daily and weekly reports on inventory movement.
• Perform GRN’s, stock transfers and adjustments on Syspro.
• Maintain Excel stock sheets and confirm transactions on Stock Pro.
• Navigate in-house stock systems (capture information, confirm transactions, update costs, balance stock, reserving and un‑reserving stock, etc.).
• All and any other related tasks & duties as expected from the employer from time to time.

• Undertake additional tasks as assigned by your manager or Director, in alignment with the skills and experience required for the role.
• Ensure the health, safety and well‑being of yourself and others, always adhering to all Health and Safety regulations.
• Maintain strict confidentiality regarding all sensitive information obtained during employment, sharing it only with individuals authorised to receive it in an official capacity.
• Abide by all policies and procedures outlined by company.
• Take on any other responsibilities as necessary to support the evolving needs of the role and the organisation, acknowledging the need for flexibility in a dynamic workplace.
• Contribute to a workplace that values diversity, equity and inclusion, fostering a positive and supportive environment for all employees.
• All employees are encouraged to actively pursue their professional development by continuously seeking opportunities to upskill and expand their knowledge within the organisation. This commitment to learning and growth is essential for staying ahead in an ever‑evolving import and export industry and ensuring both personal and organisational success.
• Employees are supported in pursuing relevant training, certifications and educational opportunities that enhance their skills and expertise.