Creditors Clerk

Our client is a prominent and professional Spill Response Company (services include oil, hazmat and operational support to land and marine emergencies); based in Sidwell, Port Elizabeth.

Overview:

The Creditors Clerk is responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, maintaining accurate financial records, and supporting the overall financial integrity of the organization. The role requires strong attention to detail, organisational skills, and effective communication with suppliers and internal teams.

Requirements:

• Minimum:
  Matric / National Senior Certificate.
• Preferred:
  Diploma or Certificate in Accounting, Bookkeeping, or Finance
• 3+ years' proven experience in accounts payable, creditors management, or similar finance role (FMCG, manufacturing, wholesale, or retail supply chain preferred).
• Pastel experience (Partner or Evolution)—strong understanding of supplier ledgers, 3-way matching, and payment processing.
• Strong numerical, analytical, and reconciliation skills.
• Excellent attention to detail and accuracy in high-volume invoice processing.
• Proficient in MS Office, especially Excel (pivot tables, VLOOKUPs, reconciliation templates).
• Good organizational and time-management skills and able to prioritise payments and manage multiple supplier relationships.
• Professional communication skills when dealing with suppliers and internal stakeholders.

Responsibilities:

• Receive, verify, and process supplier invoices accurately and promptly.
• Match purchase orders, invoices, and delivery notes to ensure accuracy.
• Schedule and prepare payments to suppliers within agreed terms.
• Maintain accurate records of all creditor transactions.
• Reconcile supplier statements and resolve discrepancies.
• Liaise with suppliers regarding queries and payment issues.
• Manage supplier credit notes and ensure proper allocation/offset against invoices.
• Assist with month-end and year-end financial closing processes.
• Support process improvements to optimise the accounts payable function.

Key Competencies:

• Accuracy and attention to detail.
• Organisation and time management.
• Problem-solving and negotiation.
• Professionalism and integrity.
• Process discipline and controls mindset.
• Ability to work under pressure and meet payment deadlines.