Payroll Specialist

Overview

We are seeking a detail-oriented and reliable Payroll Specialist to join our team. In this role, you will be responsible for processing and overseeing all payroll-related activities, ensuring accuracy, confidentiality, and compliance with internal policies and payroll deadlines. This includes managing the full payroll lifecycle, from onboarding to termination and post-employment processes.

The ideal candidate will have strong experience working with Sage 300 People, solid knowledge of payroll best practices, and a commitment to maintaining a high standard of service.

• Minimum 2 years of payroll
• Qualification in Finance, HR, Payroll, Administration, or Management (preferred)
• Administration experience (Essential)
• Proficient in Sage 300 People payroll system (Experience Essential)
• Experience in information and data management (Advantageous)

• Process and administer all payroll data on the Sage 300 People system (manual and bulk uploads)
• Execute payroll functions for new hires, terminations, leave, maternity/paternity, and other employee events
• Distribute payslips and handle employee payroll queries via phone and email
• Maintain and manage the payroll mailbox, ensuring timely responses and action
• Collect, calculate, and enter accurate data to maintain payroll records
• Investigate and resolve any payroll discrepancies
• Provide payroll reports and respond to requests from management or other departments
• Adhere to payroll policies and procedures, maintaining a high level of accuracy and compliance
• Ensure employee confidentiality and data protection at all times
• Contribute to the team by supporting other payroll-related tasks as needed

• Strong numerical and data entry skills
• Excellent attention to detail and accuracy
• High level of confidentiality and professionalism
• Strong organizational and time management skills
• Good analytical and reporting abilities
• Proven ability to work independently and meet deadlines
• Strong communication skills with a people-first mindset
• Proficient in Excel (intermediate to advanced) and MS Office Suite
• Experience with financial software (Sage 300 People essential)
• Positive, resilient, and adaptable in a dynamic work environment