Accounts Payable Specialist

Description

The primary function of this position is to provide payment to our supplier base for the businesses serviced through Three Rivers. In addition to the payment process, this role will support underlying supplier reporting and employee expense report processing.

• Daily matching and processing of vendor invoices using 3-way match (invoice, PO, packing slip)
• Process non-PO related vendor invoices, ensuring correct GL Account codes are used
• Create and process checks and wire payments
• Monitor and adhere to payment terms and discount deadlines
• Obtain, maintain and follow up on unused vendor credits
• Determine when use tax applies and calculate appropriate amounts on a case by case basis
• Electronically archive and file all documents and correspondence
• Maintain vendor 1099 data; create and distribute 1099's
• Communicate with vendors regarding invoices, payments, credits and uncashed checks
• Work with all internal divisions and departments
• Interact with bank regarding void checks and fraud prevention
• Other duties as required or needed

• Effective oral and written communication skills with a customer service focus
• Must possess excellent keyboarding and data entry skills
• Knowledge of Onbase electronic filing software a plus
• Must have working knowledge of MS Excel basics
• Knowledge of freight structures and payments a plus
• Must possess a high degree of accuracy and attention to detail
• Must honor and maintain a high level of respect for strict confidentiality
• Must be organized with strong follow-up skills and ability to stay on top of open items
• Ability to meet deadlines consistently on a weekly basis
• Strong work ethic, including punctuality, reliability and efficiency
• Must be able to work quietly at desk the majority of every day
• Maintain focus despite interruptions and surrounding distractions

High School or equivalent

2 years

• Health/Prescription Coverage
• FSA or HSA
• Dental
• Vision
• Life Insurance
• Company-match 401(k) Plan
• Vacation/Sick/Paid Holidays
• All benefits start on date of hire

Primarily working in an office environment, with some lifting of check stock.