Parish Secretary; Part-time

Reports To: Parish Life Director
Supervises: N/A
FLSA: Hourly, non-exempt
Part-Time/Full Time: Part time, up to 19 hours

BROAD STATEMENT OF RESPONSIBILITIES:

This position is responsible to provide secretarial and related office assistance in both Howard City and Stanton, Michigan. Answer telephone and greet visitors with courtesy. Answer questions and be as helpful as possible. Maintain at all times the confidentiality of all office records, proceedings, meetings, and discussions. Reliable and predictable attendance is required.

SPECIFIC DUTIES: (other duties may be assigned)

indicate essential functions with an *

• Performs general secretarial duties and helps maintain a well-ordered office.
• Receives and places phone calls. Greets and refers visitors to the appropriate ministers or agencies. Opens and distributes incoming mail and arranges outgoing mail.
• Prepares Mass intention requests.
• Prepares the paperwork (introduction to Mass, prayers of the faithful, and announcements) for Mass in coordination with the Director of Parish Life.
• Prepares, types, proofreads, and transmits the weekly bulletin and creates a monthly calendar of events. Develops and maintains a parish website. Coordinates the parish Facebook page and other media tools.
• Type and mail correspondence for the Pastor and committees as needed.
• Assists in the coordination of volunteers. Assists in recruiting, training, scheduling and supporting volunteers.
• Coordinates the facilities’ schedules. Maintains a calendar for parish spaces, committees, and volunteers.
• Assists the pastor in arranging maintenance of office machinery and parish buildings and properties.
• Opens and securely closes offices and manages the office supplies.
• Maintains sacramental and other records and maintains the membership database.
• Helps with other tasks at the request of the pastor.

EDUCATION

• High school diploma or associate’s degree or equivalent life experience

EXPERIENCE

• 1-2 years of office experience

KNOWLEDGE, SKILLS, ABILITIES

• Must have a polite, Respectful, and professional demeanor and be pleasant and welcoming as an initial contact for the Parish.
• Have the ability to work with a team of staff members and volunteers and the ability to work independently.
• Maintain strict confidentiality.
• Working knowledge of Google Docs and MS Office (Word, Excel, and Power Point)
• Working knowledge of mail merge
• Ability to learn parish software programs (census & contributions)
• Excellent organization and time management skills
• Basic knowledge of social media and a willingness to learn
• Customer service and office experience a plus
• Knowledge and understanding of the Catholic Church and her mission
• Respect and support the mission, values, and teachings of the Catholic Church in the performance of all duties.
• In-depth knowledge of the Catholic Church including familiarity with structure, function, and institutions. A familiarity with the parishes of the diocese is desirable.
• Ability to travel between offices. Reliable transportation.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS (if applicable):

• Reliable transportation, valid MI driver’s license, Ability to lift and carry up to 25 pounds on occasion.

Please send a cover letter to parishlife