Administrative Professional

WHAT DOES AN ADMINISTRATIVE PROFESSIONAL DO?

Updated:
Mai 26, 2025 - The Administrative Professional verifies and reconciles accounts payable/receivable, processes payroll, and manages real estate transaction income, issuing commission checks. Prepares financial statements, conducts budget analysis, and provides accurate reports to the tax accountant, ensuring efficient completion of annual accounting processes. Oversees IRS 1099 filings, maintains detailed Excel spreadsheets, and continuously seeks ways to enhance productivity in accounting tasks.

• Office Support:
  Provides office and clerical support including preparation of correspondence, reports, meeting minutes, and presentations.
• Administrative Coordination:
  Assists DLZ in handling all administrative matters, including back-up support for other DLZ Michigan administrative/clerical personnel.
• Itinerary & Meeting Organization:
  Coordinates staff itineraries, organizes meetings, greets visitors, answers phones, monitors, and orders office supplies.
• Mail & Courier Management:
  Collects, sorts, distributes, or prepares mail, messages, or courier deliveries.
• Phone Management:
  Answers and distributes phone calls.
• File Management:
  Maintains files in accordance with project procedures.
• Documentation Handling:
  Receives and files all incoming and outgoing documentation, entering documents into project sites.
• Daily Report Logging:
  Collects daily reports and maintains the Daily Report Logs.
• Invoice Review:
  Reviews and submits invoices.
• Certification & Onboarding Coordination:
  Manages field staff certifications, registration for classes/recertifications, project timesheets, and coordinates new employee onboarding.
• Proposal & Pricing Preparation:
  Prepares proposals, pricing, and change orders.
• Vendor Coordination:
  Works with vendors to support office needs, including building access, dumpster service, office machines, rental vehicle logs, maintenance, gas cards, and mileage billing.
• Meeting Documentation:
  Organizes and schedules project-related meetings, ensuring each meeting has an agenda and other required documents.
• Safety Compliance:
  Performs all work safely and responsibly, following the Health and Safety Plan.

• Record Maintenance:
  Creates and maintains records, logs, files, and forms including project records, departmental documentation, and expenses.
• Process Issue Identification:
  Identifies potential process issues and opportunities for improvements.
• Solution Implementation:
  Implements solutions within area of responsibility or recommends changes and escalates as appropriate.
• Project Plan Adjustment:
  Makes adjustments to project plans based on completed work and changing priorities, adjusts due dates, and highlights potential issues.
• Project Monitoring:
  Monitors, updates, and reports on project goals, deliverables, and schedules.
• Project Coordination:
  Coordinates and updates established elements of the project plan.
• Process Map and SOP Development:
  Coordinates and assists in the development, organization, standardization, and inventory of process maps and SOPs.
• Process Standardization:
  Revises, develops, streamlines, and standardizes processes and templates.
• QMS Transition Facilitation:
  Facilitates the transition of processes to QMS, and monitors and maintains them once transition is complete.

• Order Management:
  Manages customer orders and schedules production resources.
• Customer Communication:
  Communicates with customers, including both internal and external contacts.
• Professionalism:
  Maintains the ability to remain professional and resourceful when assisting customers.
• Production Coordination:
  Works with production departments to communicate priorities and urgent needs.
• Vendor Coordination:
  Works with outside vendors to expedite products needed for customer orders.
• Product Launch Support:
  Collaborates with engineering and sales on new product launches.
• Team
  
  Collaboration:
  
  Works with various team members to problem-solve and ensure exceptional customer service.
• Process Improvement:
  Implements and improves…