Part-Time Front Office Support Secretary

Part‑Time Next STEP Front Office Support Secretary

Location:

St Clair Regional Educational Service Agency, SC4 Campus – Port Huron, Michigan (open in Google Maps)

Job
Final date to receive applications:
Posted until filled
Posted:
May 28, 2026 4:00 AM (UTC)
Starting Date:
Immediately

Front Office Support Secretary (Part‑Time) – Next STEP, a school for special‑education adults focusing on transition into adulthood. The secretary reports directly to the administration team and assumes clerical duties for other staff as assigned. Supports all building business responsibilities, ordering, managing leave requests, bookkeeping, and support to the administration team.

• Prefer an associate’s or bachelor’s degree with one to three years of related experience.
• Experience with legal and/or special education regulations, processes, procedures, and documentation preferred.
• Self‑motivated to learn and maintain general knowledge of Special Education, including laws, regulations, policies, and compliance.
• Exceptional ability to write and orally communicate, including letters, reports, business letters, charts, and materials.
• Ability to organize, prioritize, and work independently and cooperatively, producing quality work in a timely manner.
• Excellent technical skills in Microsoft Office/Google Suite applications and various data systems (Kelvin/Infinity/Power School).
• Strong written and verbal communication skills.
• Demonstrated ability to work collaboratively and effectively with co‑workers, staff, community agencies, and the public.
• Regular predictable attendance is an essential function of this position.

• Responsible for correspondence for Next STEP administration.
• Maintain accurate records for all building staff including leave time.
• Assist with ordering, inventory and monitoring of all supplies, materials, and equipment for clerical, instructional, and supportive programs.
• Maintain student files and records.
• Prepare schedules for in‑services (PD), staff orientation, and new‑hire onboarding.
• Manage student enrollment paperwork and student files.
• Monitor student attendance and records for accuracy and compliance.
• Process hourly timesheets and mileage expense reports.
• Process all year‑end reports, including attendance, petty cash, monthly P‑card receipts, monthly gas receipts, and conference expenses.
• Assist in scheduling of student meetings (including IEPs), agency meetings, and parent meetings for administration and staff.
• Manage Next STEP calendars (IEP scheduling, agency visits, staff absences, etc.).
• Manage Next STEP lunch program (ordering & delivery, prep of lunch bags).
• Manage Next STEP vehicles (scheduling and maintenance).
• Assist the Work‑based Learning team with filing of paperwork (Timesheets, Performance Elements, and Agreements).
• Assist in processing student reports and with overflow work other staff as needed.
• Arrange for repair of equipment.
• Process purchase orders and related reports.
• Work cooperatively with staff, students, parents, local agencies, and public.
• Maintain confidentiality of student and staff reports.
• Answer telephones, transfer calls and take messages for Next STEP administration and staff.

Employment Date: 07‑01‑2026, pending Board approval and successful completion of employee entrance drug screening and background checks.

Length of

Contract:

Non‑union, 20 hours a week

Salary Range: $22.00 - $25.00 an hour; based on education level and experience.

Fringes:
Mandatory benefits.