Purchasing Coordinator

The Purchasing Coordinator advises and assists the various departments with the purchasing of goods and services. The Purchasing Coordinator may assist in the review of purchase requisitions for completeness, accuracy and compliance with existing policy and procedures to determine the most cost effective and efficient method of procurement to purchase the needed good/services. The Purchasing Coordinator performs complex formal and informal solicitations, manages evaluation teams and prepares evaluations for goods and services and professional services agreements and has independent purchasing power.

• Drafting and recommendation of purchasing policies and procedures.
• Creation of alternatives to traditional purchasing.
• Develop highly complex formal solicitations, manage evaluation process, and make recommendations to negotiate the best and final price.
• Prepare and present contract award recommendations to the Board of Commissioners.
• Determine the need for countywide contracts and/or those goods/services where the County could establish cooperative contracts for the potential use of other government entities.
• Assist County departments in obtaining commodities and/or services at the most optimal prices.
• Other duties as assigned.

The Purchasing Coordinator works under the direct supervision of the Accounting Manager.

This position exercises no direct supervision, however this position may be indirectly supervising or instructing staff in other departments in the proper use of the purchasing system.

• Requires a Bachelor's degree with a major in Procurement, Business Management, Accounting or related field.
• A minimum of three years professional level experience involving the procurement of a wide range of commodities, equipment, professional services and supplies for a government agency or a private company with a substantial purchasing program is required.
• Certification as a Certified Public Purchasing Buyer (CPPB) and/or Certified Professional Purchasing Officer (CPPO) is highly preferred.
• Thorough knowledge of modern purchasing methods, procedures and policies
• Must have good public relations abilities for dealing with departments and vendors
• Must be highly motivated, detail-orientated with experience leading all aspects of the RFP process
• Ability to perform complex and technical calculation when evaluating vendor bid responses.
• Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
• Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.
• Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond…