Professional Administrative Assistant

Overview

We are seeking a responsible and professional Administrative Assistant to perform a variety of administrative and clerical tasks for a local industrial client. This individual will be working at the client’s site and will be providing and coordinating administrative support to the site’s Maintenance Department.

• Understand and execute assigned Maintenance Work Process responsibilities
• Execute assigned work process responsibilities at or by the prescribed times and as required / designed
• Provide planning support – create, monitor, and manage Service and Materials purchase requisitions in SAP as required by the Maintenance Planners
• Provide Work Execution support
• Backlog Management Support – run weekly work order job step reports and send reports to appropriate recipients for review and close work order per review responses
• Work Order and Notification Closure support
• General Tasks
  • Monitor and report Work order / Notification backlog
  • Assist with maintaining & tracking Material & Service Requisition s & Purchase Orders (increases, deliveries,etc.)
  • Enter Service & Material Requisition s as requested (for multiple departments)
  • Interface with Maintenance Planners and Schedulers and other personnel at the site as needed

• Working Computer Knowledge with good data entry skills, typing ability, and ability to navigate a computer.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook
• Excellent written and oral communication and interpersonal skills
• Ability to have and maintain a good relationship with others
• Ability to meet deadlines and understand priorities
• Ability to manage a fast‑paced, dynamic work environment
• Be proactive and recognize a need and handle the need without being prompted
• Accounting or equivalent background is helpful; math skills and thought application are crucial
• Able to master SAP for the Maintenance Work Process
• Demonstrate excellent organization and time management skills to manage a variety of daily, weekly, monthly, quarterly, and yearly time‑sensitive duties
• Detail oriented
• Previous experience with industrial maintenance work processes and documentation is previous