Office Assistant

The City of Port Orchard is looking for individuals who want to make a difference for the community. The City’s mission of Realizing Our Community Potential means employees work toward a common goal of providing a desirable, thriving and connected community through transparency, accountability, growth and opportunities. If you value Service, Engagement, and Integrity in your work, we are looking for you!

Pay: $27.75 to $32.19 per hour. This position is eligible for bilingual pay, which would increase the base pay by 2% for a range of $28.31 to $32.83. Benefits include medical, dental, vision, and life insurance. HRA VEBA account may also be provided. Retirement benefits include a choice between PERS 2 or 3 and optional Deferred Compensation. The City recognizes 11 paid holidays and provides up to 2 personal holidays annually.

Vacation leave is accrued at 0.0385 hours per straight time hour paid in the first 2 years of employment, with increases thereafter. Employees earn 0.0462 hours of sick leave per regular straight-time hour paid. More benefit details are available by clicking on the "Benefits" tab of this job posting.

This is an entry-level position that performs a range of clerical, customer service, and reception duties as needed to keep the Public Works Department operating efficiently.

The Office Assistant I provides assistance in the areas of administrative support services, records management, risk management, purchasing, and data entry to support the Public Works Department.

This position has no supervisory responsibilities. May assist other staff in assigning and reviewing work of interns or volunteers.

This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. These listed duties and responsibilities in no way imply these are the only duties to be performed. Individuals may perform other duties as assigned, including, but not limited to: working in other function areas to cover absences or provide relief, to equalize peak work periods, or to otherwise balance the workload.

Accordingly, individuals occupying this position will be required to follow any job-related instructions, tasks, or other duties as assigned by the Director or designee, and must be able to proficiently perform all assigned duties.

• Greet visitors and receive and route incoming telephone calls for the department.
• Receive, log, and/or resolve citizen concerns and complaints.
• Coordinate the use of the Active Club by maintaining the monthly calendar, distributing and monitoring keys, and creating reservations.
• Perform routine office and clerical duties such as making copies, scanning, faxing, filing, proofreading, and sorting records.
• Accurately interpret, enter, and update various data and information in computer databases and multiple software application programs, including but not limited to word processing and spreadsheet applications related to department functions or activities.
• Produce written documents using established format for letters, memos, labels, agendas, notices, reports, and other correspondence.
• Retrieve, open, stamp, sort, and distribute incoming, inter-office, and outgoing mail and packages.
• Accept and process bids, Requests for Qualifications (RFQs) and Requests for Proposals (RFPs).
• Assist with scheduling appointments, meetings, or reservations of various City facilities for staff and external requestors.
• Aid in setting up meeting rooms and providing appropriate meeting supplies and materials.
• Accurately take meeting notes and prepare written meeting minutes as needed.
• Assist with organizing and maintaining various filing and tracking systems to aid in department compliance with programs such as water inventory, quality and efficiency reports, water and sewer availability letters, water and sewer work orders, latecomer’s agreements, developer extension agreements, and bills of sale.
• Aid with developing and…