Office Assistant – Elementary

South Kitsap School District Orchard Heights Elementary
- Port Orchard, Washington Open in Google Maps

South Kitsap School District Orchard Heights Elementary
- Port Orchard, Washington Open in Google Maps

This job is also posted in South Kitsap School District

Starting Date: Immediately

OFFICE ASSISTANT – ELEMENTARY

Reports To:

Building Principal

Bargaining Unit:

PSE

Department:

Salary

Schedule:

Schedule A-Office Professionals

Employment Type:

Classified

Salary Range:

II

FLSA Status:

Hourly

Adoption Date:

Hours per Day:

5.5

Revised Date:

8/30/24

Days per Year:

193

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

Purpose Statement
The job of Office Assistant
- Elementary is done for the purpose/s of providing clerical support to assigned

school site personnel; communicating information to staff and the public; providing complete and accurate

records; and providing information and/or direction as may be requested.

Essential Functions:

• Assists staff, students, parents, and the public for the purpose of providing appropriate communication, information, direction, and support for related office operations;
• Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties;
• Communicates with parents on behalf of school (e.g. attendance and homework issues, available programs/services, completing paperwork, etc.) for the purpose of ensuring that an ongoing partnership between the home and school is formed;
• Directs volunteers, etc. for the purpose of maximizing their efficiency and meeting work requirements;
• Distributes materials (e.g. mail, supplies, messages, etc.) for the purpose of ensuring delivery to addressee;
• Maintains manual and electronic documents files and records (e.g. letters, calendars, student records, files, book, and supply inventories, forms, reports, etc.) for the purpose of providing up- to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability;
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;
• Performs other related duties as assigned (e.g. answering the phone, assisting parent, and community members, etc.) for the purpose of ensuring the efficient and effective functioning of the office;
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to school staff, students, parents, and community;
• Responds to a wide variety of inquiries from internal and external parties, and medical emergencies (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction;
• Screens and Monitors all school visitors (e.g. parents, vendors, community members, etc.) for the purpose of ensuring the safety of students, staff and visitors, maintaining a safe and secure environment.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:
Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job…