Financial Specialist - USD Budget & Procurement

Overview

The City of Port St. Lucie is an equal opportunity employer. This position requires the applicant to successfully pass a drug screening. This is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. To be considered with internal candidates, please apply on the internal posting by clicking HERE
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Specialized accounting work in compiling, maintaining, and verifying diverse statistical, fiscal, and bookkeeping records and accounts. Facilitates the development of public trust and confidence in the City and its Utility.

This position is considered an Essential Position for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

• Keeps the mission, vision, and values of the City of Port St. Lucie and Utility Systems Department at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Provides financial and administrative support to staff as it relates to obtaining quotes, utilizing Demand Star, requisition entry, maintaining spreadsheets, providing reports, scanning documents, and obtaining required insurance and W-9 information from vendors.
• Prepares spreadsheets and/or Munis Project Modules to track all financial aspects of Capital Improvement Projects (CIP) contracts and/or operational contracts. Notifies appropriate staff of expiration/renewal dates as it relates to the contracts. Reviews invoices for accuracy and processes for payment; makes sure invoices do not exceed budget and is compliant with contract pricing.
• Enter/update grant information in Munis.
• Prepares and processes travel documents.
• Manages Visa cards for the Utility Systems Department by obtaining proper documentation, reviewing proper purchasing procedures, and accurately posting Visa charges in Munis.
• Enters requisitions, review purchase order invoices, and receive in Munis.
• Auctions Utility surplus items.
• Tracks Fixed Assets and Surplus items for annual reconciliation with Finance.
• Prepares monthly water and sewer Memorandum of Understanding (MOU) for submission to Florida Department of Environmental Protection (FDEP).
• Regular and punctual attendance.
• Develops various operating cost and monthly budgetary expenditure reports.
• Compiles monthly generated fiscal/statistical spreadsheet reports, budget development process for the Department, data and research gathering, occasional oral presentations, filing and other necessary clerical related functions.
• Inputs Utility Systems Department contracts in the Munis Contract Module.
• Other duties as may be assigned.

Education and/or Experience

Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Minimum of three (3) years of experience with a combination of accounting, payroll, Excel spreadsheets and/or related experience required. Possession of valid Florida driver's license and maintenance of clean driving record required with the ability to obtain a valid Florida driver’s license within 30 days from date of hire.

Knowledge, Skills, & Abilities

• Knowledge of City and Finance Department rules, regulations, policies, and procedures.
• Knowledge of bookkeeping principles.
• Knowledge of office procedures and practices.
• Knowledge of basic accounting principles, rules, and regulations.
• Ability to perform arithmetic calculations accurately and rapidly.
• Ability to reconcile large files and accounts.
• Ability to operate a calculator and other office equipment.
• Ability to communicate effectively in writing and orally.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ab…