Program Assistant-Nursing

Job Description

Join the Nursing Division at Indian River State College as a Program Assistant and help support students as they pursue careers in healthcare. In this role, you will assist with student services, admissions processes, record management, recruitment activities, and departmental operations. We're looking for a dependable and organized professional who enjoys helping others and thrives in a collaborative, student-focused environment.

Indian River State College is a leading public institution on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student's and every employee's story matters.

We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Indian River State College serves Florida's Treasure Coast as the four-county region's premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor’s Degree programs. The College's combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it's an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

Under direct supervision, this position supports the assigned department and programs. Duties include performing routine clerical functions, answering the phone, greeting students, faculty, staff, and the public, assisting with walk-in participants, providing support for required documentation requirements, and supporting tours and recruiting events. The position also supports using a database and/or software for student application, selection, admission, registration, and clinical placement in a Division of IRSC.

• Assists staff, faculty, and students with clerical needs.
• Answers phone calls, emails, and other inquiries into the nursing divisions' program offerings.
• Assists student application process.
• Organizing, monitoring, and maintaining a database system for Nursing student documents.
• Maintaining inventory of department office supplies, laboratory supplies, and laptops and submitting a requisition for supplies as needed.
• Manage, revise, and update marketing and recruitment documents, websites, and handbooks to project school requirements and guidelines.
• Coordinate and participate in recruiting events related to nursing.
• Setting up for college tours, student practice, and student testing.
• Complete all other duties and responsibilities as assigned.

• High school diploma or equivalent (Associate degree desired); one (1) year of related work experience; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of database system functions and educational software.
• Knowledge of general office functions, bookkeeping, and chart of accounts.
• Knowledge of the needs of disadvantaged students.
• Skill in organizing, filing, managing time, and prioritizing.
• Skill in working with Microsoft Office and Windows-based applications and operating various office machines.
• Skill in providing customer service.
• Ability to be accurate and detailed oriented, meet deadlines, maintain confidentiality, multi-task, and work independently.

This position classifies the physical exertion requirements as heavy work involving lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that he or she can also do medium, light, and sedentary work.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional…