Administrative Facilities Coordinator

• Location 3050 Corporate Way,Miramar, FL, 33025,United States
• Employee Type FT Non Exempt
• Required Degree High school
• Travel 25%
• Manage Others No

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Tropical FCU (TFCU) is a Sun-Sentinel Top Workplace EIGHT years in a row. Being part of TFCU will provide you with opportunities to engage by learning, growing, contributing, collaborating, and developing professionally. Join us for a great employee experience focused on engaging employees and members alike.

Summary:

Individuals in the job are responsible for assisting Tropical Financial Credit Union in the achievement of its purpose of guiding members successfully through the financial marketplace. This person performs administrative/facilities duties in support of the organization’s departments and branches on an as needed basis.

Essential Duties and Responsibilities include the following (other duties may be assigned):

• Provide service that meets the Service Standards defined by Tropical Financial Credit Union as measured by the Internal Service Survey; annual goals are established through the Performance Management Process.
• Support document organization and electronic records management.
• Schedule meetings, vendor appointments and service call.
• Assists with creation and setup for Fed Ex and office supply accounts.
• Acts as liaison with offsite records vendor, submits all requests for delivery/pickup of records, approves all entry forms submitted for accuracy of required information and keeps all related records current.
• Receives requests for replenishment of blank cashier’s checks and maintains detailed records for all check supplies sent to end users, as well as monitors inventory and reorders when necessary.
• Assures that the kitchen facilities are maintained and supplies are always replenished/restocked
• Assist with vendor check in procedures and visitor management.
• Supports office moves, furniture setups, conference rooms and main breakroom readiness.
• Assist with tracking facility assets and equipment.
• Monitors all cleaning crew schedules.
• Assists with the purchasing function for the Credit Union’s departments and branches.
• Assists in the timely processing of all helpdesk tickets.
• Process, sort and prepare the outgoing mail on a daily basis.
• Perform daily pickup-drop-off of company mail and related materials at a designated postal location.
• Maintain reliable transportation and be available to use a personal vehicle for the pickup and drop-off of the company daily mail .
• Interacts effectively with vendors from various external companies.
• Assists branches and departments with facilities issues as required, including upkeep of appearance of buildings and grounds if necessary.
• Performs on-site branch maintenance visits and delivers emergency supplies when necessary.
• Assists in supervising subcontractors for projects including location closures, relocations and remodels.
• Assists in maintaining and monitoring the internal card access entry system.
• Assists in creating  for staff members
• Assists in processing maintenance/repair invoices and tracking expenses.
• Must be able to meet flexible schedule, including on call status when required.
• Perform other duties as assigned.
• BSA Compliance:
  Every employee is required to uphold the credit union’s compliance with the Bank Secrecy Act and anti-money laundering policies and procedures. Specific functions within TFCU will take into consideration the awareness of unusual or suspicious activity that is relevant to the department.
• In addition to any other assigned training courses, online BSA and OFAC courses must be completed at least annually, as made available by the Training and/or Compliance Departments.

Qualifications: To perform this job…