Procurement Agent

Overview

Indian River State College is seeking a detail-oriented and service-focused procurement professional to support the College’s Purchasing Department. Under minimal supervision, this role assists with daily purchasing activities, coordinates procurement processes from requisition to purchase, and serves as a Purchasing Agent to ensure accurate, timely, and compliant transactions.

This position collaborates with College departments and external vendors to support effective purchasing decisions, maintain strong vendor relationships, and ensure compliance with applicable regulations and institutional policies. The ideal candidate brings strong organizational skills, sound judgment, and a commitment to supporting the College’s mission through dependable procurement services.

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

• Health & Wellness:
  Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security:
  Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You:
  Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts:
  Reduced rates on services and tickets to local attractions.
• Growth & Development:
  Professional development programs, leadership training, and opportunities to advance your career.

Under minimal supervision, this position assists in the procurement process for the Purchasing Department of the College.

Duties include:

working collaboratively to provide quality procurement services to College employees by directing and coordinating phases of procurement; making purchases on behalf of the College on a daily basis; and acting as a Purchasing Agent on every level with purchasing quotes to ensure a smooth transition from requisition to purchase.

• Manage vendor relationships, including negotiating terms and maintaining effective, professional communication.
• Request, receive, and evaluate vendor quotes in compliance with Florida Statutes and State Board Rules, selecting the vendor that best meets institutional needs based on experience and established guidelines.
• Review requisitions and determine the appropriate processing method by considering cost, timeline, constraints, existing contracts, and competitive bidding requirements.
• Verify purchase prices and all associated costs with vendors and internal departments to ensure accuracy and adherence to policy.
• Oversee the transition from requisitions to purchase orders to ensure accuracy and compliance with accounting requirements.
• Monitor orders and requisitions, performing necessary…