Construction Project Coordinator

GENERAL DESCRIPTION

This position is responsible for technical and professional work in administering municipal construction projects executed or managed by the Public Services Department. Primary duty is the coordination of utility, transportation and facility construction projects, from procurement to completion, and in compliance with all federal, state and local rules and regulations. This position requires advanced analytical skills and extensive project management responsibilities such as planning, permitting, cost estimating, contracts drafting, scheduling, supervising and inspection of construction activities, as well as financial and budget reporting.

Work is performed under the general direction of the Utility Design Manager or designee.

The following essential functions represent the primary duties of this position but should not be considered an all‑inclusive list of responsibilities. Other duties may be required and assigned.

• Responsible for, in coordination with the Project Manager, planning and coordinating procurement and construction activities of municipal public services projects.
• Prepares Contract Documents and Agreements and project permits required by various federal, state and local agencies.
• Manage and inspect construction projects, from procurement to closing phase.
• Create and maintain financial records pertaining to construction projects. Review and approve invoices and requisitions.
• Facilitates Pre‑Bid, Pre‑Construction and Construction Progress meetings for municipal projects managed by the Public Services Department, as assigned. Review construction plans, bid documents, construction contacts, scopes, schedules and budgets.
• Respond to residents' concerns and requests about construction activities taking place in their area.
• Host various meetings, such as pre‑construction, kick‑off construction project meetings, meeting with contractors.
• Responsible for project management and accounting standards, such as project progress reports, requests for information, change orders, billing/payment cycles, processing payment applications, purchase orders, lien releases, AIA contracts, material submittals, etc.
• Responsible for, in coordination with the Project Manager, preparation of periodical progress reports and final closing reports for all assigned projects.
• Monitors and reports on contractual services for compliance, manages budgets and expenditures by reviewing invoices and financial statements, and reports on contractors' performance.
• Knowledge of FDOT Design Standards, City’s, MOT, and NPDES Standards.
• Assists the designated Project Manager with developing engineering estimates and specifications for municipal public services projects, including but not limited to utilities, transportation and facilities.
• Uses general office equipment, including but not limited to workstation (PC), telephone, copy/fax machine, print machine, communication radio, surveying equipment, and vehicles as well as knowledge of contemporary software applications, such as Microsoft Office (Outlook, Word, Excel, PowerPoint, and Project).
• Conduct site visits to ensure traffic congestion is eliminated, work is being completed per the construction plans, and worker and public safety is met.
• Assumes the responsibility of conducting inspection of complex municipal public services projects, including but not limited to utilities, transportation, and facilities.
• Performs additional duties as assigned.

• Comprehensive knowledge of the principles, practices, and procedures of design, construction, and maintenance as it applies to municipal public services activities.
• Comprehensive knowledge of materials and equipment used in municipal public services.
• Comprehensive knowledge of design, permitting, feasibility estimate and management of complex engineering projects from various engineering disciplines: transportation, geotechnical, water and environmental resources, structural, construction, and surveying.
• Comprehensive knowledge of application of contemporary techniques, sources, and methods of engineering, construction, maintenance, operation, design, and repair of…