Construction Project Coordinator

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Full Time Professional Aventura, FL, US

10 days ago Requisition

The Construction Project Coordinator plays a critical role in supporting the planning, administration, and execution of tenant improvement projects, capital projects, and construction-related initiatives across Turnberry's retail portfolio.

This position combines project administration, contract and financial coordination, tenant communication, and light project management responsibilities. The ideal candidate is highly organized, detail-oriented, and eager to build a career in construction, real estate development, or project management.

The role serves as a central point of coordination between tenants, contractors, consultants, vendors, property management, accounting, leasing, and development teams. Responsibilities include managing project documentation, tracking contracts and invoices, coordinating construction communications, monitoring project schedules and critical dates, preparing notices and tenant correspondence, and assisting with the successful delivery of tenant build-outs and landlord capital projects.

This is an excellent opportunity for an ambitious professional seeking to develop hands-on experience in commercial construction and retail real estate project management.

• Maintain organizational systems for all active construction and tenant coordination projects.
• Track key project milestones, critical dates, permit approvals, possession dates, tenant opening schedules, and project closeout requirements.
• Prepare and distribute project status reports, meeting agendas, and meeting minutes.
• Maintain project logs including contracts, change orders, requests for information (RFIs), submittals, permits, and closeout documents.
• Monitor project schedules and proactively identify upcoming deadlines requiring attention.
• Coordinate project communication among tenants, contractors, consultants, and internal stakeholders.
• Support tenant turnover and possession processes, ensuring all required documentation is completed and distributed.
• Attend weekly tenant coordination and construction meetings and track action items to completion.

• Prepare, distribute, and maintain contracts, purchase orders, notices to proceed, notices of possession, default notices, and other project-related correspondence.
• Manage contract routing and execution processes to ensure timely approvals.
• Maintain organized physical and digital project files, ensuring all construction documents, drawings, permits, contracts, and correspondence are current and accessible.
• Track insurance certificates, contractor compliance documents, permits, and licensing requirements.
• Assist in preparing RFP packages for consultants, contractors, and vendors.
• Support the procurement process by coordinating bid documentation and contract administration activities.
• Review and process project invoices and pay applications for completeness and accuracy.
• Coordinate invoice approvals with project managers and department leaders.
• Track project commitments, expenditures, and budget activity.
• Maintain capital project tracking reports and financial spreadsheets.
• Coordinate with Accounts Payable to ensure timely payment processing and resolution of invoice discrepancies.
• Assist with budget reporting, cost tracking, and project forecasting activities.
• Serve as a primary point of contact for tenant contractors and construction-related inquiries.
• Coordinate the receipt and distribution of tenant submissions, permits,…