Commencement and Records Operation Services

Overview

This position plays a vital role in guiding students through one of the most meaningful milestones of their academic journey—graduation. Serving as the primary coordinator for commencement operations, this role ensures ceremonies are accurate, seamless, and student-centered, while also safeguarding the integrity of academic records. Working collaboratively across campus, the position balances event coordination, academic records evaluation, and compliance to support students from admission through commencement with care, precision, and professionalism.

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

• Health & Wellness:
  Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security:
  Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You:
  Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts:
  Reduced rates on services and tickets to local attractions.
• Growth & Development:
  Professional development programs, leadership training, and opportunities to advance your career.

Under general supervision, this position serves as the primary coordinator for commencement operations and performs academic records evaluation functions. The role ensures accurate, timely, and compliant execution of commencement processes while maintaining the integrity of student academic records. Works collaboratively with campus departments, communicates extensively with students and stakeholders, and supports institutional compliance with state, College, and accreditation requirements across the admissions, graduation, and commencement lifecycle.

• Serves as the departmental lead for commencement coordination, providing day-to-day oversight of commencement processes throughout the academic year.
• Coordinates with Records, Advising, Student Services, Communications, Marketing, and other departments to ensure accurate and timely execution of commencement ceremonies.
• Verifies degree and certificate eligibility for commencement participation in collaboration with appropriate offices.
• Acts as a primary point of contact for student inquiries related to commencement eligibility, requirements, and participation status.
• Coordinates commencement communications, including notifications, instructions, timelines, and updates.
• Supports planning and execution of multiple commencement ceremonies, including data verification, issue resolution, and system readiness.
• Participates on the Commencement Advisory Committee and assists…