Administrative Assistant and Natural Resource Analyst

$30.36- 38.80

The Administrative Assistant and Natural Resources Analyst supports the Ozaukee County Planning and Parks Department by managing administrative tasks, financial processes, marketing, communication and providing staff support while delivering exceptional public customer services. This role provides technical and administrative support to the Director, Golf Course Superintendent, Parks Superintendent, Program Manager, Civil Engineer – Water Resources, Senior Planner, and Conservation Biologists. The position requires experience in financial systems, database management, marketing, and public customer service, communications and outreach to advance the Department’s mission.

• Manage and process Department purchases, invoices, and deposits (accounts receivable and accounts payable) using County finance systems. Coordinate with the Finance Department.
• Review and verify invoices for accuracy and potential savings.
• Coordinate with vendors and service providers on account setup, orders and billing.
• Maintain and reconcile Department checking accounts and deposits with the Finance Department.
• Prepare journal entries, fund transfers, and draft purchase orders.
• Generate and analyze financial reports and assist in refining financial and reservation systems to improve efficiency and revenue.
• Maintain inventory of Department assets and coordinate with Finance Department for insurance purposes.

• Provide general administrative support to all Department Divisions and professional staff.
• Organize and coordinate office activities and manage storage areas, historical files, materials, supplies and inventories including photos of facilities, vehicles and equipment.
• Manage digital and physical filing systems and instruct new staff on Department systems and procedures.
• Serve as Department database manager, program and design spreadsheets, compile, analyze and report on statistical data, create mailing lists.
• Prepare minutes, materials and reports (technical, financial and narrative) for various Boards and Committees including the County Board, Natural Resources Committee, Comprehensive Planning Board, Ozaukee Interurban Trail Advisory Council and other ad-hoc committees, boards and councils.
• Prepare, manage and organize office correspondence including grant items, bids and proposals, letters, agreements, ordinances, policies and legal notices.
• Track and report on benchmarks, measures, milestones, outcomes and metrics for the County Board, County Committees, the Department, and for multiple grants and projects.
• Provide technical and administrative assistance for implementation and management of grant-supported projects including WDNR Snowmobile Trails Maintenance grants and coordination with grant and project partners.
• Assist with environmental data organization, management, and analysis.
• Assist with permit applications for various federal, state, local, non-governmental and private agencies and organizations.
• Assist with communications, reporting and tracking of partner, scout and community projects, and public participation

• Serve as the Department’s primary point of contact and staff the office for public inquiries via phone, email, mail, and in person.
• Develop and provide accurate information on Department programs, services and facilities, FAQ sheets and other summaries.
• Retrieve and maintain resources available to the public including electronic and hard copy documents, contracts, permits, and educational resources.
• Manage the Department’s reservation system and inquiries regarding reservations of the facilities and grounds.

• Coordinate marketing and…