Event Coordinator, Administrative​/Clerical

Description We are looking for a highly organized Event Coordinator to support corporate event execution for a detail-oriented services organization in Portage, Michigan. This contract position is ideal for someone who thrives in a fast-moving environment, can manage multiple priorities at once, and brings strong coordination skills to both executive-level planning and event logistics. The role combines detailed behind-the-scenes preparation with hands-on support for nationwide events, with a major focus on helping deliver a large corporate program featuring more than 100 speakers.

Responsibilities:

- Coordinate key conference materials and schedules, including speaker biographies, headshots, session details, and event setup needs.

- Research entertainment options for corporate programs, obtain pricing proposals, and present recommendations for review.

- Oversee branded event signage by gathering vendor quotes, coordinating logo placement, and confirming production details.

- Arrange travel-related logistics such as group transportation and other event support services as needed.

- Manage multiple planning projects simultaneously for events taking place across the organization's national footprint.

- Support preparation for a large-scale corporate event by tracking details, deadlines, and deliverables tied to speakers and programming.

- Complete administrative and project-based assignments independently, taking ownership of tasks from initial research through final execution.

- Enter and maintain event-related information in internal registration and website content systems with a high level of accuracy.

- Provide on-site coordination support in Portage, Michigan, while also handling day-to-day planning activities in an office-based environment. Requirements - Experience in administrative support, event coordination, executive support, or a similar detail-driven role.

- Proven ability to manage a high volume of work while staying organized and meeting deadlines in a fast-paced setting.

- Strong written and verbal communication skills with the ability to work effectively with vendors, internal stakeholders, and leadership.

- Demonstrated skill in scheduling, calendar coordination, and handling multiple priorities with minimal supervision.

- Confidence using computer-based systems throughout the day, including data entry and user-friendly content platforms.

- Ability to research options, compare bids, and make practical recommendations based on business needs.

- Availability to work on-site in Portage, Michigan for 30-40 hours per week, Monday through Friday.

- Self-motivated approach with the ability to take direction on new projects and move them forward independently. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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