Administrative Specialist: Data, Invoices & Reports

At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers.

Join a company where your contributions help move the world forward—one shipment at a time.

About the Position The Office Administrator position is responsible for administrative functions related to the site’s communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.

Functions Greet and assist site visitors, vendors, and guests

Track and order office supplies

Sort mail/packages and deliver accordingly

Prepare outgoing mail/packages

Prepare and generate customer invoices

Process all vendor invoices and prepare for payment

Generate financial and production reports as needed

Assist, prepare and participate in overall program audits and/or site communication tasks

Generate and track purchase orders for the facility and complete reports

Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current

Create and update daily reports for site leadership

Data entry into various programs for order processing

Plan employee events and coordinate meetings as requested by management.

Update various metric and communication boards

Cross train in other roles for back-up assistance when needed

Complete misc. tasks and projects as assigned by management

Qualifications

High school Diploma or GED required

Minimum of two years’ clerical experience MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability

Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization

Attention to detail and data accuracy

Ability to read and interpret documents such as safety rules, operating, and maintenance instructions.

Competencies Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Collaborates – Building partnerships and working collaboratively with other to meet shared objectives.

Decision Quality – Making good and timely decisions that keep the organization moving forward.

Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations.

Travel Requirements No travel required.

Disclosures The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Per company policy, all internal job postings expire 14 days from the date they are posted.

Benefits offered:

Medical insurance including HSA, HRA and FSA accounts

Supplemental insurance including critical illness, hospital indemnity, accidental injury

Dental Insurance Vision Insurance Basic Life and Supplemental Life Short Term and Long Term Disability Paid Parental Leave
401(k)
Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)
Employer Paid Holidays- 10 days Kenco strives to provide a…