Program Coordinator, Medicine-Pediatrics

• Location 1000 OAKLAND DR,KALAMAZOO, MI, ,United States
• Base Pay $22.10 - $25.80 / Hour
• Employee Type Non-Exempt >= .80 fte

• Email talent.acquisition

Western Michigan University Homer Stryker M.D. School of Medicine is searching for a Program Coordinator in the Medicine-Pediatrics department. The program coordinator is an integral member of the program leadership team. The program coordinator provides administrative support to the Residency Program Director and assists the Director, Graduate Medical Education in the development, implementation and management of residency/fellowship program operations.

Program Coordinator career path - level and compensation to commiserate with education and experience.

• Continuing education and tuition reimbursement.
• Employer-funded retirement plan.
• Two medical plan options: PPO and High Deductible Health Plan (HDHP) with employer HSA contribution.
• Flexible work solutions based on position and department.
• Up to four weeks of PTO accrual beginning in year one.
• Paid holidays.
• Paid preferred holiday.

• In conjunction with the Program Director, designs and implements resident recruitment strategies and activities for the residency and/or fellowship programs.
• Assists in recruitment of faculty and staff
• Maintains department’s residency website information, determines content, and tailors the website message to best inform users.

• Develops and/or manages faculty, resident, and medical student schedules including call, holiday coverage, rotation block schedules, vacations, inpatient coverage, clinic coverage, preceptor coverage, etc.
• Works with participating sites to secure rotations for residents and other learners.
• Coordinates medical student schedules with Curriculum Coordinator
• Approves/coordinates schedules for visiting students and residents
• Schedules program orientation/onboarding for faculty, residents and staff
• Assists Clerkship Director with administration of clerkship duties/requirements

• Must develop specific knowledge of the ACGME program requirements, policies, and procedures as it pertains to the program being supported.
• Assists in residency ACGME/AOA accreditation processes, including compiling required statistics for submission to the RRC
• Develops and maintains resident and faculty evaluation systems
• In consultation with Program Director, determines the format, compiles the documents, and helps conduct the annual program evaluation and the Clinical Competency Committee. Monitors the list of action items throughout the year for compliance.

• Coordinates information for the NRMP, FREIDA, ERAS, ADs and other relevant databases
• Tracks residents’ milestones and reports milestones to ACGME via the ADs system semi-annually
• Uses the residency software management system, New Innovations, to track and review relevant program related information such as duty hours, resident evaluations, schedules, procedure logging, and conferences.
• Maintains resident files in accordance with WMed policy.

• Supervises and mentors’ program administrative assistant(s)
• Assists the Program Director in preparing and managing the annual department budget
• Assists the Director, Graduate Medical Education in creating and maintaining the calendar of WMed residency related due dates ensuring compliance of on-time completion
• Assists Program Director in writing and implementing department policies
• Serves as a resource to residents and faculty for WMed services and programs
• Serves on various departmental and/or liaison committees
• Assists the Director, Graduate Medical Education in creating and maintaining annual residency program coordinator/administrator work…