Community Development Executive Assistant Job Portales area,New Mexico USA,Administrative/Clerical

THE CITY OF PORTALES, NEW MEXICO POSITION POSTING #2026-18 POSITION: COMMUNITY DEVELOPMENT EXECUTIVE ASSISTANT DEPARTMENT: COMMUNITY DEVELOPMENT STATUS: EXEMPT

REPORTS TO:

COMMUNITY SERVICES DIRECTOR SHIFT: REGULAR – 40 HOURS PER WEEK SALARY: MINIMUM $33,396 – MAXIMUM $65,169 ANNUALLY DOQ

GENERAL DESCRIPTION:

Under limited supervision, the Community Development Executive Assistant provides advanced administrative, operational, and technical support to the Community Development Director and plays a key role in the oversight of the Planning & Zoning Division and Code Enforcement program. This position serves as the primary Planning & Zoning administrator and supervises the Code Enforcement Officer, ensuring consistent application of municipal codes, zoning regulations, and development standards.

TASKS

AND RESPONSIBILITIES:

Although the following are typical of the tasks and responsibilities routinely performed, additional duties and/or responsibilities requiring comparable or lesser skills, knowledge, or dexterity may be assigned. The primary responsibilities shall be regulated by the Department Head and are not listed in any order of primary job function.

Serve as the Planning & Zoning Administrator, including meeting with the public to provide guidance on zoning, land‑use regulations, permitting processes, and development requirements.
Review, process, and track planning‑related applications, site plans, variance requests, special use permits, re‑zoning applications, and subdivision proposals.
Prepares and posts required public notices in compliance with legal timelines and municipal regulations.
Prepare staff reports, presentations, and materials for Planning & Zoning Commission meetings; attend and present items at all Commission meetings.
Collaborate with the Clovis permitting office and other regional agencies to coordinate development review and permitting workflows.
Identify, document, and assist in resolving zoning and land‑use violations.
Approve timecards, time‑off requests, modifications to work hours, and correct timesheet errors as required.
Attend City Council meetings and other public or interdepartmental meetings on behalf of the Director.
Act as the department’s decision‑making authority when serving as designee; address operational issues, communicate with staff, and represent the department as needed.
Exercise temporary signatory authority, participate in leadership meetings, and carry the Director’s work phone during periods of absence.

KNOWLEDGE, EXPERIENCE, AND

SKILLS:

High school diploma or GED required. Associate’s degree in business administration, public administration, or related field preferred.

Must comply with the Dept. of Homeland Security requirements for employment and be at least 18 years of age.

Two or more years related experience demonstrating the ability to maintain operational integrity, support department projects, and provide administrative support to a manager or department preferred.

Ability to learn local, state and federal laws and procedures, especially those specific to Planning and Zoning functions.

Strong attention to detail and accuracy, with good organizational skills and the ability to work on a variety of assignments in a busy multi‑tasked office.

Ability to create, compose and edit written material and work independently.

Knowledge of basic grammar, spelling, and mathematics, and basic secretarial reference materials and resources.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of people in a diverse community.

Maintain cooperative professional relationships with customers, peers, supervisors, managers and the community in general, while projecting professional image through in‑person and telephone interactions.

WORK ENVIROMENT:

Work is performed in an office environment. Noise level could be quiet to moderate in work environment. Most of the time is spent in a seated position. Work entails keyboarding and manual dexterity, and also entails regular reaching, stretching, and lifting of standard supplies and materials.

WORK SCHEDULE:

The regular work week is Monday through Friday, 8:00 a.m. to 5:00 p.m. with one hour…