Junior High School Secretary

Junior High School Secretary

Portales Municipal Schools Portales Junior High School - Portales, New Mexico Open in Google Maps

This job is also posted in Portales Municipal Schools

Job : 5934968

Final date to receive applications: Posted until filled

Posted: Sep 21, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Summary:

The Junior High School Attendance Secretary provides comprehensive office and clerical support to the Junior High School and assists with the efficient operation of the school’s attendance and student support functions. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks while maintaining accurate attendance and student records.

175 Day Contract (8 days before school start, 4 days after)

• High School Diploma/GED
• Experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs

The position is open until filled.

• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Engage in professional self-development.
• Support the value of education.
• Adhere to confidentiality laws and regulations.
• Support the philosophy and mission of Portales Municipal Schools.
• Respond to change productively and handle other tasks as assigned.
• Ensure that all activities conform to district guidelines.
• Coordinate and provide office and clerical support to assist with the efficient operation of the Junior High School.
• Screen visitors and telephone calls, directing them to the appropriate person or department.
• Compose, type, and copy correspondence, reports, records, and other materials.
• Maintain an orderly filing system.
• Schedule appointments and assemble materials for meetings.
• Assist in preparing reports.
• Maintain accurate and up-to-date student attendance records.
• Enter period attendance into the computer.
• Enter student tardies into the computer.
• Document excused calls and communications from parents/guardians.
• Enter school activity absences into the computer and maintain accurate records of students absent for school activities.
• Report attendance concerns and problems to the Assistant Principal/Principal.
• Prepare and distribute unexcused absence lists to teacher boxes as directed.
• Prepare and send attendance letters to parents/guardians.
• Distribute office passes and notes as directed.
• Provide assignments and coordinate materials for students assigned to In-School Suspension (ISS).
• Record discipline reports and distribute copies to parents/guardians and appropriate staff.
• Provide copies of discipline reports to teacher boxes as directed.
• Coordinate assignments for students who are absent due to illness or other approved reasons.
• Order, receive, and distribute office and school supplies.
• Keep abreast of new information, innovative ideas, and techniques related to school attendance and office operations.

• Provide office and clerical support to assist with the efficient operations of the school district.
• Ensure that all activities conform to district guidelines.
• Maintain accurate and organized attendance, student, and office records.
• Communicate professionally and effectively with students, parents/guardians, staff, administrators, and community members.
• Support the value of education.
• Support the philosophy and mission of Portales Municipal Schools.

• Medium:
  Lift up to 50 lbs occasionally & up to 25 lbs frequently
• May involve sitting, standing, lifting, carrying, reaching, squatting, kneeling, and moving light furniture

• Knowledgeable of universal hygiene precautions.
• An FBI fingerprint background…