Grants Specialist

Job Overview

Job Details Level: Experienced

Job Location:

Preble Street – PORTLAND, ME 04101

Preble Street’s Finance department is a key organizational partner and, as one of the administration and operations departments, contributes to the agency mission by managing our financial systems and structures to keep the organization moving forward, optimally functioning, and continually improving.

• Track, report, and monitor compliance for the agency’s federal, state, and other public grants.
• Coordinate grants receivable invoicing and reconciliations.
• Monitor and provide compliance support for subrecipients funded by the agency’s grants.
• Conduct budget analyses and prepare budget-to-actual reports.
• Focus on supporting grants with complex reporting or compliance requirements and, where applicable, subrecipients.

• Bachelor’s degree in accounting, business management, public administration or related field, or 3‑5 years of relevant work experience, including experience administering public or private grants and reporting in a non‑profit organization.
• High level of proficiency with Microsoft Office 365 products, including Excel.
• Knowledge of basic accounting principles and computer‑based accounting and payroll systems.
• Excellent organizational and communication skills, flexibility, good judgment, analytical ability, and eagerness to learn.
• Adherence to grant workflow processes and procedures.
• Ability to manage complex projects from creation to completion, handle multiple tasks simultaneously, and meet strict deadlines.
• Ability to work as a team and collaborate effectively with staff across departments.
• Knowledge of and ability to apply OMB Uniform Guidance, MAAP compliance requirements, and other federal/state requirements stipulated in agency grant award contracts.
• Understanding of Preble Street mission, vision, and values, and ability to apply this understanding to the role and work.

• Full‑time, exempt (salaried) position offering a competitive pay of  72,940 annually.
• 160 hours vacation time, 96 hours sick time, 32 hours personal time (accrued), 12 paid holidays.
• Health, dental, and vision insurance with 100% employer‑paid options.
• Employer‑paid life, STD, and LTD insurance and voluntary supplemental options.
• 403(b) retirement plan with employer match.

Preble Street is a 501(c)(3) nonprofit agency that is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, sex, military status, age, disability, sexual orientation, gender identity, genetic information, creed, citizenship status, or any other characteristic protected by federal, state or local laws.