Financial and Administrative Specialist

Thompson’s Point is one of Portland’s most active and evolving destinations, where concerts, events, recreation, local businesses, and community life bring people together throughout the year. As activity and development at the Point continue to grow, we are looking for a Financial and Administrative Specialist to join the dynamic team that helps keep our operations running behind the scenes.

The Financial and Administrative Specialist provides day-to-day accounting and administrative support for Thompson’s Point and its related companies. This position plays an important role in keeping bills, payments, account records, documentation, recurring financial processes, and general office needs accurate, organized, and on schedule. The work is varied and hands‑on. You will manage accounts payable, prepare payments, maintain vendor and account records, reconcile credit cards, process deposits, organize financial documentation, and support recurring accounting and administrative activities.

You will work closely with the Financial and Administrative Lead, Controller, Owners, and colleagues across the organization. This role is a good fit for someone who enjoys being part of a collaborative team and takes satisfaction in keeping complex work organized.

• Manage accounts payable, including reviewing, coding, obtaining approval for, and entering vendor bills in Quick Books.
• Maintain vendor records, W-9 documentation, recurring accounts, utility records, and automatic-payment information.
• Prepare approved checks and payments and maintain complete supporting documentation.
• Collect credit‑card receipts and coding information and reconcile company credit‑card accounts.
• Document and deposit physical cash and checks.
• Maintain accurate, organized, and accessible financial records in SharePoint.
• Follow up on missing invoices, receipts, approvals, coding, and other information.
• Gather financial documents and supporting records for insurance, financing, property matters, year‑end accounting, tax preparation, and other business needs.
• Support general office operations, including retrieving and distributing mail, managing printing, scanning, copying and shredding needs, and maintaining office supplies.
• Assist with additional financial and administrative work as priorities change.

• At least two years of bookkeeping, accounting, accounts payable, or closely related experience.
• Experience using Quick Books or similar accounting software is required.
• Proficiency with Microsoft 365 applications, particularly Excel and Outlook.
• Strong attention to detail, organization, and follow‑through.
• Ability to manage recurring responsibilities while responding to changing priorities.
• Clear written and verbal communication.
• Ability to recognize discrepancies, missing information, and items requiring additional review.
• Experience supporting multiple entities or another complex organization is a plus.