Administrative Assistant

Overview

We are a local construction company looking for an Administrative Assistant to work in our Portland, ME office, Monday through Friday.

• Bonus based on performance
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development
• Competitive salary
• Competitive pay rate to be based on experience

• Communications with clients through phone, email, and during in person meetings.
• Maintaining and processing light accounting projects that include data entry, payroll, A/R and some A/P, in a timely manner.
• Assisting with document preparation and filing of proper forms with the various municipalities.
• Reconciling month end financials.
• Maintaining accurate staff, contractor, and client files.
• Printing, copying, and creating necessary documents for projects.
• Maintaining accurate timeclock records, assigned tasks and daily logs through Buildertrend.
• Buildertrend is a construction-based software program. Must have an interest in learning this program.
• Assist in managing various schedules for multiple projects as needed.
• Obtain quotes from vendors for projects in que.

• Minimum 1-year reception/administrative experience.
• Intermediate knowledge of Quickbooks online platform.
• Intermediate knowledge in Microsoft Office applications including Excel and Word.
• Ability to work individually and as part of a team.
• Problem solving skills and impeccable attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask, manage time wisely, and work under pressure.
• Knowledge of Social-Media, and Sketchup software a plus. Willing to train the right person.

• Must be able to sit and/or stand for up to 8 hours per day
• Must be able to bend down to reach items in cabinets
• Must be able to lift up to 5 lbs at a time

Call for more information  or email am