Administrative Assistant - College Advancement

Administrative Assistant - College Advancement page is loaded## Administrative Assistant - College Advancement locations:
Colby College time type:
Full time posted on:
Posted 4 Days Agojob requisition :
R0006664#
** Job Description**##
** Department:
** Major and Planned Giving##
** Pay Rate Type:
** Hourly##
** Employee Type:**##

Job Summary:

The administrative assistant provides administrative and clerical support within the Division of College Advancement. This position will be cross-trained to support a variety of functions within the department. The ideal candidate will be experienced in handling a wide range of administrative and support-related tasks and will be able to work independently. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity
** Essential Functions
** To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, and employ the knowledge, skills, and abilities as listed in a representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.  

This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.
* Perform data entry, record keeping, filing, and correction of alumni, parent, friend, foundation, and grant data in the Raiser’s Edge donor database; serve as a resource to train others on these functions
* Assist with preparing gift entry forms and ensure correspondence, reporting, and proposal records are maintained in the database
* Research, prioritize, and follow up on incoming donor-related issues and concerns, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
* Support the recruitment of new team members through liaising with HR, setting up interviews, and making travel arrangements
* Provide support for events, travel, meetings, and site visit arrangements for internal and external constituencies, including scheduling locations and catering, setting up for events, budgeting, and contract and travel arrangements
* Provide general back up support for other College Advancement administrative assistants as appropriate
* Reconcile travel receipts and documentation for monthly expense reports for gift officers
* Prepare, proofread, and print letters, emails, and other communications, including at times gathering information from campus partners for reports to donors or foundations
* Assist in mailroom operations as needed, creating, printing, and posting a wide range of mailings, including a weekly cadence of acknowledgment letters
** Position Qualifications
***
* Minimum Qualifications:

**** Education and/or experience:
*** High school diploma or equivalent required
* Professional coursework or post-secondary education preferred
* 1-3 years of administrative professional experience involving data entry, word processing, and computer system operations.

Experience with Microsoft Office Suite preferred
** Preferred Qualifications or

Skills:

*** Ability to quickly become proficient in the advancement database programs, as well as an interest and ability to learn other programs.
* Attention to detail and accuracy are critical
* Excellent interpersonal, communication, and organizational skills with a high level of motivation
** Physical/Mental Demands
** The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality about employee data, documents, issues, etc., and respect the privacy needs of employees and past employees about the…