Senior Accounts Payable Specialist

Please see Special Instructions for more details.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Title

Senior Accounts Payable Specialist

Posting Number

S01517JP

Department

Controllers Office

Job Summary

The Senior Accounts Payable Specialist is responsible for processing payments for products and services purchased by the College, assisting other AP staff members in processing employee and student expense reimbursements, managing and processing various student payments (e.g., Upward Bound, fellowships, commencement student prizes), overseeing the credit card spend process and acting as the lead staff member assisting colleagues and vendors with problem resolution and training needs.

• Resolve problems regarding vouchers, invoices, and statements through correspondence, telephone or email. Process vendor checks returned by either vendors or colleagues due to over/incorrect payment or event cancellation.
• Verify vendor addresses, identify vendor maintenance requirements, and troubleshoot and resolve potential issues.
• Oversee the credit card spend process and resolving statement issues.
• Assist with the expense reimbursement process including routine review of transaction receipts and documentation.
• Enter AP vouchers, invoices, credit memos, bank drafts and adjustments into the Accounts Payable system.

The hourly range for this position is expected to be: $ per hour. Compensation is based on skills and experience.

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked).
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)

Required:

High School Diploma or GED. Associate’s Degree in accounting or related field preferred.

Also required:

• Organizational
  
  Skills:
  
  Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines.
• Computer Proficiency:
  Proficient in using computer software including MS Office Suite (Word, Excel, PowerPoint), database management systems, and email platforms.
• Teamwork:
  Ability to work collaboratively within a team and contribute positively to the team’s operations and working environment.
• Communication
  
  Skills:
  
  Strong written and verbal communication skills. Ability to produce clear and concise reports, correspondences, and emails.
• Customer Service:
  Excellent interpersonal skills with the ability to build and maintain relationships with faculty, staff, and other stakeholders.
• Detail-oriented:
  High level of attention to detail to ensure accuracy of records, correspondence, and other documents.
• Ability to accurately operate a calculator.

Minimum of 2-3 years of accounts payable experience in a busy office setting. Some bookkeeping experience preferred. Experience maintaining accurate and detailed financial records.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard administrative hours are 8:30am – 5:00pm. This is a full-time position working 40 hours/52 weeks per year, (1.00 FTE), with occasional evening or weekends as required.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

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