Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is responsible for processing payments for products and services purchased by the College, assisting other AP staff members in processing employee and student expense reimbursements, managing and processing various student payments (e.g., Upward Bound, fellowships, commencement student prizes), overseeing the credit card spend process and acting as the lead staff member assisting colleagues and vendors with problem resolution and training needs.

• Resolve problems regarding vouchers, invoices, and statements through correspondence, telephone or email. Process vendor checks returned by either vendors or colleagues due to over/incorrect payment or event cancellation.
• Verify vendor addresses, identify vendor maintenance requirements, and troubleshoot and resolve potential issues.
• Oversee the credit card spend process and resolving statement issues.
• Assist with the expense reimbursement process including routine review of transaction receipts and documentation.
• Enter AP vouchers, invoices, credit memos, bank drafts and adjustments into the Accounts Payable system.

Required:

High School Diploma or GED. Associate’s Degree in accounting or related field preferred.

Also required:

• Organizational
  
  Skills:
  
  Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines.
• Computer Proficiency:
  Proficient in using computer software including MS Office Suite (Word, Excel, PowerPoint), database management systems, and email platforms.
• Teamwork:
  Ability to work collaboratively within a team and contribute positively to the team’s operations and working environment.
• Communication
  
  Skills:
  
  Strong written and verbal communication skills. Ability to produce clear and concise reports, correspondences, and emails.
• Customer Service:
  Excellent interpersonal skills with the ability to build and maintain relationships with faculty, staff, and other stakeholders.
• Detail-oriented:
  High level of attention to detail to ensure accuracy of records, correspondence, and other documents.
• Ability to accurately operate a calculator.

Minimum of 2-3 years of accounts payable experience in a busy office setting.

Experience maintaining accurate and detailed financial records.

Standard administrative hours are 8:30am – 5:00pm. This is a full‑time position working 40 hours/52 weeks per year, (1.00 FTE), with occasional evening or weekends as required.

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time (PTO accruals based on hours worked).
• Paid Holidays and Special Days Off:
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• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)