Executive Assistant to SVP

EA is seeking a professional for an opportunity with a company in the Pet Healthcare industry in Greater Portland, Maine.

Exceptional Admins (EA) is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a complete fit

tsThe company is a global leader in pet healthcare innovation. Their diagnostic and software products and services create clarity in a complex and evolving world of pets. The SVP just recently joined the organization, leaving behind a 26 year legacy with another company. The SVP will be a global senior executive responsible for a broad portfolio spanning technology, enterprise sales, and customer support function

s.The SVP’s traditional work style is highly engaged, future-forward, and quick. However, with being new, the executive is playing a lot of catch up, while fulfilling the demands of the role and leadership functions. The position involves managing a substantial volume of complex information alongside regular travel happening both international and domestic. Given the scope and pace of the role, this position is designed to be fully onsite to ensure close partnership, real-time decision-making, and seamless executive operations suppor

oalThe company and executive seeks to hire an Executive Assist
ant that has strong administrative experience. The assistant will need to have established strengths in being nimble, proactive vs. reactive (note, the executive wrote a book on being proactive), and be highly organized (the executive disclosed this is not a strength he holds, so the assistant needs it as a strength in the top three). The role comes with great (rewarding) responsibility and requires an individual who has a strong business acumen for handling a busy department and a lot of stakeholder manageme

• 50%
  Heavy calendar logistics, some days back to back meet
• ings Email support; no inbox management at this
• time Coordinate full-cycle travel arrangements, mostly dome
• stic Handle all logistics for meet
• ings Prepare execu
• tive Coordinate agendas and delivera
• bles Organize room and needs for gu
• ests Track follow up t
• asks Generate and deliver follow up emails to participants on action i
• ncur
  
  Work with team members for special events and projects, such as town hall and team interact
• ions Support communication/document preparation (i.e., proofreading and formatt
• ing)
  Stakeholder management by maintaining contact database records via Out
• look
  
  Help executive optimize time by assuming requests prior to executive, which means join meetings to learn future deal demands and forthcoming activities that may involve your execu

• 40%
  Support with ad-hoc tasks (e.g., research
• ing)
  Work closely to bridge SVP to business units, customers and other execut
• ives Support scheduling and agenda creation for meetings with team members and custo
• mers
  
  You will remain knowledgeable of business unit poli

• 10%
  Join a high performing admin team of three with all business unit initiatives (e.g., arrange team building activities), help with monthly town hall meetings, work with company update correspond

butes

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must ha

• ves.”Your toolbox holds skills meeting 75% of the needs outlined in the
• role Proficient with Microsoft Office 365 (Outlook, Teams, PowerPoint) some Share
• Point Experience with working alongside a Director or h
• igher
  
  Leverages technical sy
• stems
  
  Self-starter who identify items to be addressed without being
• asked
  
  Adaptable, charismatic and hospi

• erings
  
  Salary: $80k to $90K (hourly, non-exempt), eligible for OT and 5% annual bonus t
• arget.
  
  Schedule/Hhybrid: 8:00am - 5:00pm (8 days a month in office)
  
  Hours:
  
  This role is 40/hours a week.
  
  Parking:
  Free onsite…