HR Administrative Coordinator

Administrative Coordinator

A full-time Administrative Coordinator position is currently available with Preble Street’s Human Resources team. The Administrative Coordinator is an important member of Preble Street’s highly collaborative HR team, performing and managing a wide range of routine administrative tasks and projects, working closely with the entire team and supervised by the HR Assistant Director.

This position provides support to the full scope of the HR function, with specific areas of responsibility to include recruitment; employee orientation, onboarding and training; administration of employment life cycle events and pre‑hire and ongoing employment requirements; management of certification, credential, position/program requirements, employment verification, background check, and other employment related processes; and other duties as necessary in support of the Human Resource function and the agency.

As the team member that keeps order of all administrative processes and systems in our very busy HR department, the Administrative Coordinator must have exceptional information management and organizational skills; be proficient with Microsoft Office products; be committed to maintaining confidentiality of sensitive information; and be motivated to consistently and successfully complete tasks, produce accurate work products, and work with a significant amount of independence.

Additional qualifications include problem‑solving skills, ability to exercise sound judgement and to use available resources to find information; ability to be flexible and adapt to changes and evolving demands; good conflict resolution skills; excellent verbal and written communications skills; and a commitment to providing exceptional administrative services in support of Preble Street’s mission.

Candidates with significant administrative support experience and sales, marketing, and/or public relations experience are encouraged to apply. Knowledge of and experience with core HR functions and experience with HRIS and/or payroll systems are helpful.

This is a full-time (40 hours/week) position with a Monday – Friday, 8:30am-5:30pm schedule.

This full-time position offers an hourly rate of $26.45 as well as generous paid time off, insurance, and retirement plan benefits include:

• 4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays
• Health insurance 100% employer‑paid option;
  Dental insurance 100% employer‑paid option;
  Vision insurance;
  Employer‑paid Life, STD, and LTD insurance
• 403(b) retirement plan with employer match

We encourage applicants to apply via Preble Street’s website employment page. Applications (resume and cover letter, preferred) may also be emailed to employment or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101.

If you need assistance or accommodation in the application process, please contact us at hr.

Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted.

Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty.

Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.

Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don’t believe they meet every qualification described in a job posting.

Our hiring process recognizes the value of various lived experiences and backgrounds when assessing candidates. Individuals from all cultures and communities are encouraged to apply.